Senior Project Contract Manager

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Date: 07-Sep-2022

Location: Warszawa, MZ, PL

Company: Alstom


We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 70000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.   

Description of the Senior Project Contract Manager (SPrCM) Position:

  • The SPrCM is a key member of the project team, working in close collaboration with the Project Manager and core project team
  • Provides guidance and leadership to develop, implement, and drive proactive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives; including extensions of time (EoTs), variations orders, contract amendments
  • Ensures proper record keeping and file preparation in support of robust claim files
  • Can lead a team of Project Contract Manager or Junior Project Contract Manager or is an expert in terms of Contract Management
  • Is responsible to ensure procedures and processes are applied, and to ensure timely and accurate inputs for the Contract Management KPI reporting
  • Actively contributes to the global initiatives and animation of the Contract Management community


Scope of Responsibilities of the Senior Project Contract Manager (SPrCM):

  • Drives the Contract Management activities with the support, when resources are allocated, of Project Contract Manager(s) and/or Contract Administrator(s)
  • Proposes and justifies the sizing of the Contract Management Team that should support the Project and drive the Team towards proactive Contract Management
  • Ensures application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance
  • Drives preparation of Contract Summary and ensure it is widely communicated and regularly updated
  • Prepares with Core Project Team Contract Management Strategy Plan (CMSP)
  • Organizes the Contract Management Day with the Core Project Team
  • Carefully analyses the contract to build and drive implementation of Contract/Claim Management Strategy Plan, as well as keep it updated with project team on quarterly basis
  • Contributes to CDRL by the Project Team members is launched in time, is accurately communicated, and updated
  • Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones
  • Ensures timely issuance of contractual notices to customers/partners
  • Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files
  • In collaboration with Documentation Controller and/or Project Contract Administrator, Project Contract Manager or Junior Contract Manager ensures a reliable filing and easy access of correspondence from and to customers/partners
  • Monitors/manages correspondence by analysing (for and with Project Manager/Director) incoming and outgoing correspondence to customers/partners
  • Contributes to REX
  • Monitors/manages insurance policy and keep its validity in collaboration with Regional Insurance Manager. Keeps the Regional Insurance Manager duly updated regarding all changes on the project that could represent any deviation of the reaching of the insurance policy
  • Develops and produces any project specific processes and ways of working for contract/claim management
  • Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners
  • Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations
  • Monitors customer/partner requests for variations / change orders / extensions of time. Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM approval
  • Provides creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives
  • Reports on contract management and claims activities to the project, and Legal, and Contract Management teams
  • Ensures Contract Management KPIS are reported as per reporting deadlines including gathering the inputs from Key Supplier Contract Managers and Insurance Managers
  • Provides training on contract/claim management to key project stakeholders, including project management, finance, engineering, and sourcing communities
  • Anticipates events and risks associated with the contract management activities; proposes alternative proactive solutions to keep the situation under control
  • Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities
  • Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project
  • For Dispute Arbitration Board (DAB) or similar non-litigation mechanism for dispute resolution, the SPrCM is required to prepare DAB files, referral notes along with substantial evidences and active participation in the process before the adjudication board or similar board
  • For litigation process handled by Legal Team, the SPrCM will support Legal team or external counsel
  • Knowing how to use Wall C is a plus
  • Must be able to travel up to 20% to 30% of the time
  • Trains, develops, and share knowledge and expertise to Project Contract Managers, Junior Project Contract Managers and Project Contract Administrators


Senior Project Contract Manager (SPrCM) Position Requirements:

  • Must have a minimum of 10 years’ experience working in Contract Management and/or Claim Management (preferred) or Project Management
  • Experience in industrial sectors, preferably in the railway business, in oil & gas or other construction-related fields
  • Excellent communication and presentation skills in English and Polish. Fluency in a third language (e.g., French, Czech, Hungarian) a plus. Professional certification in Contract Management, also a plus
  • A degree in Law, Engineering, Finance, Technical, Economics or Business Sciences





In connection with the new regulations on personal data protection in force since 25 May 2018 (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, the so-called "GDPR"), we would like to inform you that:

  1. The controller of your personal data is ALSTOM Konstal S.A. with its registered office in Chorzów at ul. Metalowców 9, 41-500 Chorzów, phone no. 32 34 91 000 (hereinafter: "ALSTOM") operates by Alstom Konstal S.A. Branch in Warsaw, ul. Emilii Plater 53, 00-113 Warsaw.
  2. Any questions related to the processing of personal data by ALSTOM can be addressed to the Human Resources Department, Warsaw, ul. Kozia Gorka 9.
  3. Personal data provided by you will be processed for the following purposes:
    1. your employment, performance of your employment contract and fulfilment by ALSTOM of rights and obligations under the labour law (e.g. verification of your eligibility for employment, granting of childcare leave, keeping of personal files and other documentation);
    2. fulfilment of ALSTOM's legal obligations under other regulations [e.g. the obligation to report an employee to the Social Insurance Institution (ZUS), pay insurance premiums and pay income tax advances);
    3. ALSTOM's business activities;
    4. evidence, for the purposes of demonstrating facts and establishing, defending and pursuit of claims by ALSTOM, which are our legitimate interests;
    5. inserting data in the internal ALNET system, on ID cards, etc., which is our legitimate interest (identification and organisational purposes).
  4. The basis for the processing of your personal data is Article 6(1)(b), of GDPR (necessity for the performance of a contract), Article 6(1)(c) of GDPR (necessity to comply with legal obligations to which ALSTOM is subject), Article 6(1)(f) of GDPR (ALSTOM's legitimate interests) and Article 6(1)(a) of GDPR (your consent – as regards the data to the processing of which you have consented).
  5. With regard to personal data processed on the basis of your consent, you have the right to withdraw your consent at any time without affecting the lawfulness of the processing which has been carried out on the basis of the consent prior to its withdrawal.
  6. ALSTOM may disclose your personal data to ALSTOM's authorised employees/associates; to entities providing services to ALSTOM, e.g. IT, insurance and legal services; to third parties cooperating with ALSTOM or to entities interested in establishing cooperation with ALSTOM, to the extent necessary for such cooperation; to entities affiliated with ALSTOM by capital or organisation; and to entities, including authorities and offices, which may request the disclosure of your personal data in accordance with the law (data recipients).
  7. Personal data will be stored for the period during which you are employed by ALSTOM, as well as after you have ceased being employed by ALSTOM – for the period required by applicable law.
  8. You have the right to access the content of your data and to:
    1. correct it if your data is incorrect or incomplete,
    2. delete it if:
      1. the data is no longer necessary for purposes for which it has been processed,
      2. you withdraw your consent for the processing of the data and there are no other grounds for its processing,
      3. you have objected to the processing of the data and there are no overriding legitimate grounds for the processing,
      4. the data is being unlawfully processed,
      5. the data should be deleted in order to comply with a legal obligation,
    3. restrict processing if:
      1. you question the accuracy of your personal data – for a period of time sufficient to verify the accuracy of the data,
      2. the data is being unlawfully processed, but you do not consent to its deletion,
      3. ALSTOM no longer needs the data, but you may need it to defend or pursue claims,
      4. you have objected to the processing of the data – until it has been determined whether ALSTOM's legitimate grounds prevail over the grounds for your objection,
      5. transfer the data if the processing of the data is based on consent and is automated,
      6. object to its processing where the processing is based on a legitimate interest and the objection is justified due to your particular situation.
  9. You have the right to lodge a complaint with a supervisory authority, i.e. the President of the Office for Personal Data Protection, if you conclude that the processing of personal data does not comply with applicable regulations.
  10. ALSTOM may request personal data from you because this is required by the Labour Code and other laws.
  11. In the case of personal data not listed in the Labour Code or other acts, the provision of such personal data by you is subject to voluntary consent. A refusal to consent to the provision of such personal data shall have no negative consequences for you.

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.   


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