Project Contract Manager (m/f/d)

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Date: 03-Jan-2023

Location: Wien, AT

Company: Alstom

Req ID: 233141
We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 70000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact. 



If you’re ambitious, driven and team-spirited, this is your opportunity to build a career as a Project Contract Manager at our site in Vienna, Austria.


The Project Contract Manager (PrCM) is a key member of the project team, working in close collaboration with the Project Manager and core project team. He/she provides guidance and leadership to develop, implement, and drive proactive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives; including extensions of time (EoTs), variations orders, contract amendments. He/she ensures proper record keeping and file preparation in support of robust claim files.


Key accountabilities


  •  Prepares Contract Summary and ensure it is widely communicated and regularly updated.
  •  Prepares with Core Project Team Contract Management Strategy Plan (CMSP)
  •  Organizes the Contract Management Day with the Core Project Team
  •  Carefully analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan, as well as keep it updated and communicated with project team on quarterly basis.
  •  Monitors Works toward contract obligations, including support to monitoring of project schedule towards achieving contractual milestones.
  •  Ensures timely issuance of contractual notices.
  •  Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files.
  •  In collaboration with Documentation Controller and/or Project Contract Administrator, ensures a reliable filing and easy access of all correspondences.
  •  Monitors/manages correspondence by analyzing (for and with Project Manager/Director) incoming and outgoing correspondences to third parties.
  •  Contributes to REX
  •  Monitors/manages insurance policies and keep their validity in collaboration with Regional Insurance Manager. Keeps the Regional Insurance Manager updated regarding all changes/ deviation to insurance policies.
  •  Develops and produces any project specific processes and ways of working for contract/claim management.
  •  Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests
  •  Carefully monitors, records, and notifies customer/partners and any third party regarding claims/counterclaims and prepares and manages all elements and supporting documentation for  claims/counterclaims negotiations.
  •  Monitors customer/partner requests for variations / change orders / extensions of time. Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM/PD approval.
  •  Provides proactive advice on specific issues, risks, contractual/claims activities, taking into account the contract and business objectives.
  •  Reports on contract management and claims activities to the project, Legal, and Contract Management teams.
  •  Anticipates events and risks associated with the contract management activities; propose alternative proactive solutions to keep the situation under control.
  •  Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
  •  Must be able to travel up to 20% to 30% of the time.


Competencies & Skills


  •  A degree in Law, Engineering, Finance, Technical, Economics or business sciences
  •  English and German (mandatory)
  •  Minimum of 10 years of Contract / Claim Management experience (preferred) / Project Management
  •  Ability to read and interpret contractual documents, including terms and conditions, planning, and technical specifications
  •  Ability to write routine reports and correspondence.
  •  Ability to speak effectively before groups of customers or employees of organization.
  •  Ability to understand project financials and impact of contract/claim management on project’s profitability.
  •  Ability to solve practical problems and deal with a variety of variables in situations.
  •  Ability to interpret a variety of instructions furnished in writing, oral, diagram, or schedule form.
  •  Ability to anticipate and manage conflicting priorities.
  •  To perform this job successfully, an individual should have knowledge of Contract Management systems; Project Management software; Excel Spreadsheet software and Microsoft Office Word Processing software.
  •  Ability to work in a proactive mode
  •  Ability to be operationally effective and accountable.
  •  Ability to work transversally and collaboratively in a strong spirit of teamwork.
  •  Willingness and ability to be creative and bring forward new ideas and innovations.
  •  Must be able to communicate with precision and transparency.


The minimum salary for this position € 3.680,73 EUR gross / month for full-time employment according to the collective bargaining agreement. Overpayment depends on relevant work experience and qualifications.


Why Alstom?


Alstom is the leading company in the railway sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive, and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?


Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.


We are acting…



You actively identify issues and risks and develop correction plans

You are a problem solver

You act process minded, data-driven and fact based



You accept differences

You excel in collaboration and


You actively support inclusion



Safety first

You are all responsible to make it happen

You adhere to the highest ethics and compliance rules


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