Bid Manager

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Date: 17-May-2022

Location: Vaesteras, Sweden

Company: Alstom

Req ID: 217601

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

Do you want to join a world leader in the railway sector? Alstom Sweden is looking for an ambitious Bid manager  –  as a Bid manager you will prepare a winning proposal according to customer requirements and Alstoms bid strategy. Reinforcing the RSC Sweden bid management team, the bid manager will be responsible for preparing, leading and managing the Traction system Tender from RFP issuance and analysis to the handover to project execution. As Bid Manager, you will work in Tenders and Costing department, report hierarchically to the Site Bid Director.


Main tasks and responsibilities

  • Mobilize tender team to find optimal way to win a tender while ensuring ability to execute: optimizing competitiveness while mitigating risks
  • Co-ordinate all internal activities to identify and understand customer's needs
  • Lead the tender team in successful completion of their assigned tasks within schedule, allocated budgets, and scope in required quality. Ensure on-time delivery and optimized quality of all deliverables.
  • Structure and organize the bid team. You are responsible for adequate communication with the other sub-teams and commercial / internal partners. If needed, escalate issues to management.
  • Manage and monitor tender budgets according to Tender Costs Authorization Process, mitigate or escalate when signals of overspending occur.
  • Define the bid operational strategy on sub-system level and ensure it is in line with Alstom strategy and customer requirements.
  • Ensure the right product selection, technical requirement as well as all commercial, financial, and legal aspects are considered.
  • Run kick off meeting to ensure the bid strategy is well aligned within the task-oriented bid team (engineering, industrialization, operations, procurement, customer service).
  • Define and manage bid schedule, report progress, and escalate issues to ensure on time delivery of a tender.
  • Manage Quality Costs Delivery Performance (QCDP) optimization, oversee production of benchmarks and financial cost input (in liaise with Bid Costing Manager if any) and obtain clear commitments from different stakeholders.
  • Prepare risks & opportunities reviews
  • Submit offer documents for approval. Present bid at review meetings to obtain mandate and supervise the bid governance rules are respected.
  • Ensure the bid documentation is accurately documented and stored, (internal offer document, financial cost submission, RFP, Q&A, Presentations, letters, contract …) and secure traceability until contract signature 
  • Verify feasibility of evolutions requested versus the offered and approved reference 
  • Ensure that all Customer questions have been answered, in line with commercial strategy 
  • Contribute to Return of Experience (REX) through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
  • Responsible for transferring all tender material and knowledge to the project execution team, securing successful start of the project. Provide adequate support during the execution phase, in particular before the first project review (CPR0)


Skills and education

  • Masters Degree or Bachelor Degree
  • 5+ years of related industry experience ideally with cross-border team management e.g. in Sales, Project Management, Engineering, Procurement or other experience in an international environment, working in multi-disciplined teams.
  • Sufficient knowledge of financial rules to build consolidated costs
  • High capability to manage efficient team working to produce the tender deliverables within a limited time, period and under stressful conditions
  • Ability to solve problems by being collaborative, creative and analytical 
  • Flexibility and adaptability
  • Excellent communications and presentation skills
  • Sense of anticipation
  • Negotiation skills, customer oriented
  • Fluent English mandatory, Swedish strongly preferred, other languages are an advantage for this role


An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.  


Alstom offer

Joining Alstom means being a part of a highly qualified international team and you will be working with one of the most prestigious projects within railways in Sweden. Our work environment is dynamic and positive, and our Swedish organization is fast-growing. We offer an innovation-oriented culture with international career opportunities. Competitive terms and conditions, pension and insurance agreements will be given.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 


Do you have the experience we’re looking for and would you like to contribute in the development of an exciting environment? You’re welcome to apply for this position as soon as possible. The applications are reviewed continuously. Please note that the position can be filled before the application deadline and that only applications received via our website will be taken into account.

We thank all applicants for their interest, however, only those under consideration will be contacted.

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