Technical Admin - Finch

Req ID:468315 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

Purpose of the Job

• Provide assistance to management with respect to day-to-day administration.

Main Responsibilities

• Assist the General Manager, Vehicle Maintenance Manager, Infrasture Maintenance Manager, and Facilities Depot Equipment Manager in the day-to-day administration. 
• Responsible for typing and filing of reports and general correspondence, reports or other documents from rough draft. 
• Setting up meetings with customer and stakeholders. Taking minutes and creating agenda for stakeholder meetings.
• Screen phone calls and visitors, directing to appropriate staff or department when necessary.
• Make travel arrangements for all departmental staff. Prepare and submit expense reports for travel. 
• Coordinate the office supplies inventory and order. 
• General administration and coordination of related needs. Responsible to administer the postage meter and dropping off all mail articles.
• Special projects as assigned and required. 
• Administration of collective agreement as required. 

Educational Requirements

• High School Diploma / College Diploma

Experience

• 3 years experience
• Ability to communicate at all levels and work effectively as part of a team.
• Ability to communicate (written and verbal) with suppliers effectively and negotiate when necessary.
• Ability to process a high volume of data under time pressure.
• Good excel skills and experience of various ERP systems preferable.
• Well-developed problem solving skills
• Knowledge of purchase orders and the 3 way match principle. 
• Ability to plan and prioritise work in order to meet challenging objectives.
• Possess expediting and influencing skills, must be assertive and proactive.
• Must be numerate and literate.

Competencies & Skills

• Teamwork and leadership
• Initiative and action driven
• Communication skills
• Analytic thinking, rigorous mindset
• Good computer skills
• Continuous Improvement tools

Alstom is a global company where our people vision and values embrace Diversity and Inclusion (D&I). Wherever we operate and across all our businesses, we want to create an inclusive culture in which diversity is welcomed and appreciated. By bringing together people from diverse backgrounds and giving everyone the opportunity to contribute with their knowledge, skills, experiences and perspectives, we also generate value for Alstom and its stakeholders.

Employment at Alstom is based solely on a person's merit and qualifications directly related to professional competence. Alstom does not discriminate against any employee or applicant because of race, creed, colour, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.

It is Alstom's policy to comply with all applicable national, state and local laws pertaining to non-discrimination and equal opportunity. The Company's Equal Employment Opportunity (EEO) policy, as well as its affirmative action obligations, includes the full and complete support of the Company. Because it's just the right thing to do. We hope you think so, too.