Project Documentation Manager-RER

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Date: 15-Nov-2022

Location: Toronto, CA

Company: Alstom


Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 



  • Define and implement Documentation Management within the Project organization
  • Ensure the whole project documentation availability
  • Categorize technical and management documents produced for the Project in accordance with:
    • Alstom Transport internal rules
    • Project needs and Contract signed with the Customer relative to documentation management


Responsibilities and Accountabilities:

  • Ensure the Project Documentation Management plan is produced and validated
  • Manage and implement the Project Documentation according to the rules defined in the Project Documentation Management Plan
  • Confirm that rules are understood and respected by every Project Management team member
  • Adapt and implement the Alstom standard documentation structure to the Project
  • Make sure internal validation of documents is done before submittal to Customer
  • Manage the documentation delivery in due time to Customer
  • Alert the Project Management team about next milestones related to documentation issues
  • Follow Customer and stakeholders’ documentation status
  • Create and update the Project document templates
  • Deploy and manage the Alstom standard Project EDMS (Electronic Documentation Management System) with IT support
  • Ensure the Project documentation recording in the EDMS
  • Define and maintain Project internal and external distribution list
  • Apply the translation of the documentation
  • Provide documentation reporting and indicators to Site Documentation Manager, Project Manager, Project Management Team and Customer
  • Define and manage documents storage during Project life and documents archiving at the end of the Project
  • Ensure the role of EDMS Key User (if no Site EDMS key user) at Project level:
    • First level support to EDMS users
    • EDMS users list update
    • Training new users, request account creation to EDMS administration team
  • Perform REX and suggest improvements of the activity (process, organization, EDMS)
  • Promoting the Alstom Code of Ethics and adhering to the highest standards of ethical conduct
  • Manages the workload and delegates to Document Controllers as needed


  • Bachelor’s Degree (BS)
  • Minimum 3 years of Documentation Management experience (7 year minimum if no BS degree)
  • EDMS tool and environment knowledge
  • Good Communication (oral and written) and interpersonal skills
  • Ability to work with, and contribute as a team
  • Attention to detail
  • Systematic, rigorous, organized, able to multitask
  • Competence in Microsoft Office


Desired Characteristics:

  • Engineering environment awareness
  • Knowledge of Railway Signaling products and systems


We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.

Alstom abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.


Accommodations for Applicants with Disabilities

Alstom provides reasonable accommodations and/or assistance to applicants with disabilities and disabled veterans (including but not limited to other protected veterans and individuals with known physical and mental limitations).  If you need a reasonable accommodation/assistance for any part of the application and/or hiring process, please note this in our online application.


Successful applicants will be required to undergo pre-employment drug testing for unauthorized substances. Marijuana and medical marijuana are considered unauthorized substances. Additionally, upon date of hire, applicants will be required to complete the U.S. Department Homeland Security's I-9 form confirming identity and authorization to work in the United States.



We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 75,000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.   


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