Project Contract Administrator

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Date: 25-Sep-2021

Location: Toronto, ON, Canada

Company: Alstom

Req ID:179022 

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 75 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.  

Purpose of the job:

The Project Contract Administrator (PrCA) is responsible for the preparation and the follow up of project events

and contributes to the global contract management of a project. The position is located in Toronto.


Key accountabilities:

  • Complies with and ensures conformance by Alstom and Project stakeholders to CCIM (Contracts, Claims and Insurance Management).
  • Document, and alerts Project Contract Manager (PrCM)  if non-conformance is observed as per the rules of the CCIM.
  • Prepares with PrCM the Contract Summary and Contract Deliverable Requirement List Tracking Matrix.
  • Contributes to collect data to sustain correspondence.
  • Participates with the preparation of data and document management for the negotiation of claims and counterclaims.
  • Keep records of compliance of all contractual requirements (performance, delivery dates, quantity...).
  • Participates and assists PrCM with the correspondence management by analyzing incoming correspondence, preparing (Form and Format) and reviewing outgoing correspondence.
  • Manages with the PrCM, the closure all correspondence and maintain correspondence KPI reporting.
  • Ensures the filing of the project management correspondence.
  • Establishes and maintains of a common, central document management system(s) for assigned project.
  • Assists with the collection of all of the necessary elements for the preparation of the commercial proposals of the variation orders, and prepare first draft for PrCM review.
  • Creates and maintains consistent and uniform contract administration tools for assigned project.
  • Alert systematically PrCM of any event preventing a smooth running of the project.
  • Supports the coordination of legal procedures being the interface between the technical and legal team.
  • Other duties as assigned in support of successful project execution.

Performance measurements:

  • Contribution to project claims and documentation management.
  • Quality of documentation customer correspondence and preparation of claims.
  • Respect of best practices


Educational requirements

  • Associates degree or higher in Legal studies, Business Administration, or Construction.


  • Experience & Skills
  • Fluent in English
  • Expert in MS Office, with high level proficiency including Word, PowerPoint and Excel required. Experience with Microsoft Teams and Sharepoint is a plus.
  • Strong ability to effectively and diplomatically communicate cross-functionally.
  • Strong ability to work in a team environment and build both internal and external relationships.
  • Strong financial understanding.
  • Proven experience with dollars contract is a plus.
  • Detail oriented.
  • Extensive document management experience on mid-large size projects.
  • Experience with Aconex, Documentum, and/or alternate document management software is a plus.
  • Follow-up of the Canadian Content.
  • 3 years minimum experience in similar role

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.   


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