Project Assistant

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Date: 4 Dec 2023

Location: Thessaloniki, 54, GR

Company: Alstom

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 


Purpose of the job:

  • provide a confidential, effective and professional service to the Manager and his/her team
  • assist the Manager to guarantee time efficiency, communication and organization
  • provide support on any specific subjects linked to the activities of the department


Reports directly to:

Project Manager


Key accountabilities:

  • Managing and recording annual leave of Project team
  • Liaising with project team on a regular basis to obtain various information for the PM
  • Compiling reports for Project reviews
  • Arranging meetings – including room bookings, equipment, refreshments, etc
  • Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact for them
  • Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
  • Travel arrangements – flights/hotel bookings -visa
  • Manage expenses sheets in the e-tools
  • Diary management
  • Email management: where appropriate responding on Operations Director’s behalf / fielding telephone calls
  • Prepare agendas for the meetings, write minutes
  • Provide support in making PowerPoint presentations
  • Manage DA and follow payment of invoices
  • Provide the necessary support to new comers in the team


Educational Requirements

  • Degree level
  • IT skills – competent user of Word, Excel packages, Lotus Notes Email, Internet. Good command of software (word, excel, PowerPoint, Outlook…) and computer
  • Comapny's intranet travel bookings
  • Greek & English language are mandatory



  • Flexible and the ability to multi task
  • Good knowledge of Alstom & other functional areas within the organization
  • Basic knowledge of domestic market


Competencies & Skills

  • Trustworthy / Confidential / Discretion
  • Sense of urgency
  • Autonomy, good sense of initiative and ability to anticipate and solve issues
  • Quality rather than quantity service
  • Reactivity
  • Good relationship and communication skills
  • Team-spirit and customer focused


Position based in Thessaloniki


Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 


Job Segment: Project Manager, Technology

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