Scheduling and Planning Manager

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Date: 5 Dec 2023

Location: Tel Aviv-Yafo, IL

Company: Alstom

Req ID:412892 

 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

 

 

Purpose of the Job  

The Planning & Scheduling Manager position is key to EPC project success. 

S/he is responsible for ensuring the project has a coordinated and realistic construction schedule whilst adhering to best-in-class Project Management processes throughout the entire project lifecycle. The manager coordinates all schedule related issues with the Client, the Consortium Partners and their subcontractors, and within the consortium management team. 

This Manager leads Planning & Scheduling managers of the underlying contractors in all issues related to planning, scheduling, performance monitoring & reporting, EOT claims development, forecasting, and schedule change management. 

The manager is responsible for maintaining the combined consortium construction schedule in Oracle Primavera P6 environment. 

   

Performance Measurement  

  • Project-wide on time delivery performance  
  • Protection of EPC interests in Extension of Time Claims, avoiding concurrency. 
  • Earn Value Analysis and schedule progress reporting 
  • Demonstrable risk mitigation and opportunity realization  
  • Quality of project-wide performance monitoring KPIs and dashboards  
  • On-time reporting to EPC Consortium Project Director, to Client, to EPC SteerCo, stakeholder management 

   

Responsibilities 

  • Principal interface to the Client for schedule delivery, reporting, and performance matters  
  • Key interface, via the EPC Project Director, into the consortium level steering committee for project controls input and reporting 
  • Manage the relationship with the partners regarding planning & scheduling consolidation at consortium level 
  • Develop robust and efficient Planning & Scheduling governance across all elements of the project to define, track and report project performance at all levels  
  • Develop the reporting cycles and Key Performance Indicators (KPIs) for communicating progress and key issues to client, steering committee, and the project team. 
  • Work with the heads of each function on the project to implement function-specific performance targets and measurement systems, especially design 
  • Implement robust forecasting practices linked to the project progress and look ahead schedules. 
  • Lead development and maintenance of the project-wide detailed project schedule in Primavera and TILOS programmes  
  • Lead development of recovery plans by consortium partners when required and actively participate in defending those recovery plans to the client.  
  • Lead Development of detailed construction schedules by consortium partners to facilitate accurate weekly progress reporting of construction progress across multiple simultaneous worksites. 
  • Work closely with the VTA Manager to develop detailed Testing & Commissioning schedules to facilitate safe and efficient execution across multiple simultaneous worksites.  
  • Lead the planning input into the claim management process to secure EPC and partners' interests for Extension of Time claims  
  • Work with the EPC Project Director and Contracts Manager to develop the strategy for schedule-related Claims and Variation Orders achievement  
  • Work with the EPC Project Director and Finance Manager to secure cash receipts, sales delivery and profit margin performance. 

   

Job Requirement  

  • 10 years’ experience of working in a Turnkey Project environment, with 10 years Planning & Scheduling experience on EPC projects  
  • Technical expert in Primavera scheduling 
  • Expert in TILOS time-distance planning software  
  • Experience in large infrastructure projects a must, rail experience a strong plus 
  • Experience of Client Management and performing key interface to key Senior Client Representatives  
  • Experience in PPP / Concession Agreements and associated Claim Management  
  • Plus: PMO experience in areas of Risk and Opportunity Management, Change control management and Knowledge Management.  
  • Plus: Leadership Skills, with proven experience of leading multi-discipline teams in large infrastructure project context.  
  • Strong communication and diplomacy skills and the ability to guide, influence and convince others  
  • Ability to perform under pressure and motivate others when facing challenging circumstances  
  • Competent in conflict and crisis management  
  • Fluent in English language. Hebrew is a plus.   

 

 

 

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

 

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.


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