Project Assistant

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Purpose of the job:

• provide a confidential, effective and professional service to the Manager and his/her team

• assist the Manager to guarantee time efficiency, communication and organization

• provide support on any specific subjects linked to the activities of the department

ACCOUNTABILITIES & AUTHORITIES

Key accountabilities:

• Managing and recording annual leave of Project team

• Liaising with project team on a regular basis to obtain various information for the PM

• Compiling reports for Project reviews

• Arranging meetings – including room bookings, equipment, refreshments, etc

• Customer liaison – build up relationships with the customers at all levels and become a reliable

• point of contact for them

• Manage the office – reception of visitors, room allocation, post, invoices, lunches etc

• Travel arrangements – flights/hotel bookings -visa

• Manage expenses sheets in the e-tools

• Diary management

• Email management: where appropriate responding on Operations Director’s behalf / fielding telephone calls

• Prepare agendas for the meetings, write minutes

• Provide support in making PowerPoint presentations

• Manage DA and follow payment of invoices

• Provide the necessary support to new comers in the team

• Owner on Matrix and training

• Create PR’s for the projects deportment via SAP

• Updating on a weekly base the project ORG chart, and share it with all parties

EXPERIENCE PREREQUISITES & REQUIRED COMPETENCES

• Two years of experience as an Assistant, with an advantage in the project field.
• English - reading, listening, speaking at a high level.

• IT skills – competent user of Word, Excel packages, SAP

• Good relationship and communication skills

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.