Junior Project Contract Manager

JOB TITLE & JOB CODE

Job Title (Job Code): Junior Project Contract Manager (JPrCM) – LE-CM-03_003

PURPOSE OF THE JOB

• The Junior Project Contract Manager (JPrCM) is a key member of the project team, working in close collaboration with the Project Manager and core project team. 
• The Junior Project Contract Manager (JPrCM) provides guidance and leadership to develop, implement, and drive proactive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives, including extensions of time (EoTs), variations orders, contract amendments and official correspondence. 
• The Junior Project Contract Manager (JPrCM) ensures proper record keeping and file preparation in support of robust claim files.

ORGANISATION

Organisation structure (job belongs to...)

Headquarter or Region / Legal (Contract Management)

Reports directly to:

Senior Contract Manager or Region Head of Contract Management.  May functionally report to Project Manager

Other reporting to:

N/A

Direct reports:

N/A

Network & Links

Internal

• Customer Director
• Project Team (Project Director, Project Manager and Project Team members such as Project planner, Project financial controller)
• Sourcing Legal Counsels and Contract Management Teams worldwide
• Legal & Compliance Department
• Product / Platform teams
• Contract Management Community
• Project Management Office (PMO Central function)
• Project Directors and Project Managers worldwide
• Regional Insurance Manager
• Key Supplier Contract Manager
• Sourcing and Procurement
• Tender teams

External

• Customers, Partners, and suppliers/subcontractors

MAIN RESPONSABILITIES  

Key accountabilities

• Ensures application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.
• Actively Contributes to preparation Contract Summary and ensure it is widely communicated and regularly updated.
• Actively Contributes with Core Project Team Contract Management Strategy Plan (CMSP)
• Supports organization of the Contract Management Day with the Core Project Team
• Analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan, as well as keep it updated with project team on quarterly basis.
• Contributes to Contract Deliverables Requirements List (CDRL) by the Project Team members is launched in time, is accurately communicated, and updated. 
• Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
• Ensures timely issuance of contractual notices to customers/partners.
• Contributes to establishment and implementation of project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files. 
• In collaboration with Documentation Controller and/or Contract Administrator, ensures a reliable filing and easy access of correspondence from and to customers/partners.
• Follows-up correspondence by analyzing (for and with Project Manager) incoming and outgoing correspondence to customers/partners.
• Contributes to Return of Experience (REX)
• Is familiar with insurance policy and keeps its validity in collaboration with Regional Insurance Manager. Keeps the Regional Insurance Manager duly updated regarding all changes that could represent any deviation of the reaching of insurance policy.
• Develops and produces any project specific processes and ways of working for contract/claim management.
• Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
• Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
• Follows-up customer/partner requests for variations / change orders / extensions of time.  Provides follow-up, as necessary, to drive to transactional closure, including updates to the Variation Orders (VO) / Variation Requests (VR) / Delay registers, preparation of commercial offer, and prepares associated contractual letters for Customer Director (CD) / Project Manager (PM)/ Project Director (PD) approval.
• Provide advice on specific issues, risks, contractual/claims activities, taking into account the contract and business objectives.
• Reports on contract management and claims activities to the project, and Legal, and Contract Management teams.
• Contributes to Contract management KPIS as per reporting deadlines including gathering the inputs from Key supplier Contract Managers and Insurance Managers
• Supports training on contract/claim management to key project stakeholders, including project management, finance, engineering, sourcing.
• Works on anticipation of events and risks associated with the contract management activities; works on alternative solutions to keep the situation under control.
• Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
• Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
• For Dispute Arbitration Board (DAB) or similar non-litigation mechanism for dispute resolution, Project Contract Manager (PrCM) is required to support preparation of DAB files, referral notes along with substantial evidence and active participation in the process before the adjudication board or similar board.
• For litigation process handled by Legal Team, PrCM will support on request Legal team or external counsel
• Must be able to travel up to 20% to 30% of the time.                            

Performance measurements:

• Contract Management KPIs related objectives
• Contribution in implementing best practices in contract/claim management

 MAIN REQUIRED COMPETENCES

Educational Requirements l

• A degree in Law, Engineering, Finance, Technical, Economics or business sciences

Desirable:

• N/A

Experience

Mandatory:

• English (mandatory)
• Minimum of 1 year of Contract / Claim Management experience (preferred) / Project Management

Desirable:

•  N/A

Competencies & Skills

• Ability to read and interpret contractual documents, including terms and conditions, planning, and technical specifications 
• Ability to write routine reports and correspondence. 
• Ability to speak effectively before groups of customers or employees of organization.                                                                                                                                                                                          
• Ability to solve practical problems and deal with a variety of variables in situations.
• Ability to work in a proactive mode
• Ability to be operationally effective and accountable. 
• Ability to work transversally and collaboratively in a strong spirit of teamwork. 
• Willingness to be creative and bring forward new ideas and innovations.
• Must be able to communicate with precision and transparency.