Senior Payroll Specialist

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Date: 14-Aug-2022

Location: Stockholm, Sweden

Company: Alstom

Req ID:255564 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Senior Payroll Specialist
Requisition ID: 255564

We are looking for a Senior Payroll Specialist in Stockholm, Sweden.


Purpose of the Job
The role holder will be responsible for the timely and accurate delivery (based on service level agreements) of payroll and reporting to both the business and external authorities, in the country/s under their responsibility.
They are responsible for ensuring the payroll vendor operations team, for their responsible country,  delivers services in accordance with the terms of the contract and service level agreements.
This role requires actively working with and contributing to the other functions within HR Operations and CoE to ensure delivery of a legally compliant payroll in accordance with country, local and business laws and policies.
The Senior Payroll Specialist will actively encourage and support the use of LEAN tools to develop continuous improvement mind set within the team.
The role holder will have in-depth knowledge of the payroll legislation of the country for which they are responsible.
•    Provide 1st line support for resolving complex payroll specific queries within defined SLAs and support Payroll Specialists in resolving standard payroll specific queries as needed.
•    Escalation point for issues related to 3rd party interfaces i.e. 3rd party benefits providers, social security agencies etc.
•    Provide coaching for colleagues on payroll related issues. Ensure personal knowledge of payroll specific information is maintained and shared across team
•    Manage and approve change requests identified by T2 team members ensuring ongoing policy and business process changes are reflected in the payroll solution.
•    Co-ordinate delivery of country specific payroll related processes throughout the year (i.e. year end salary change, bonus, year end reconciliations, etc.)
•    Control and Approve payroll results for the defined employee groups/union contract region
•    Proactively identify processing issues and areas for process improvement.  Propose and implement solutions to address issues or areas for improvement. Actively encourage the team to utilize LEAN processes and tools to implement the identified process improvements.
•    Manage operational relationship with 3rd party payroll provider to ensure satisfactory resolution on issues and enhancements to the payroll solution
•    Manage 3rd Party provider in relation to implementation of legislative changes, to ensure correct implementation.
•    Identify & communicate with other HR Work Stream Leads to ensure successful implementation of payroll related changes in policy and/or process.
Customer Relationship Management
•    Develop an effective working relationship with client group and related departments across the business to ensure a streamlined service is provided to the customer.
•    Maintain relationships with business stakeholders in payroll processes (e.g. Finance/GL).
•    Actively encourage a continuous improvement mind set within the payroll area.
•    Demonstrates strong communication and diplomacy skills and has the ability to guide, influence and convince others.
•    Actively identify changes in country tax and social security legislation and ensure changes are implemented in payroll.
•    Ensure all payroll related processes are compliant with relevant internal and external audit requirements i.e. CASRA, OSC etc.
•    Ensure payroll related processes correctly represent company policy and are compliant with appropriate legislation ie. Maternity, Vacation, Shift etc 
Teamwork and Leadership
•    Support less experienced colleagues, through coaching & technical training 
•    Provide communication sessions to ensure all members of the Payroll/HR Admin Teams are kept up to date with process changes/information necessary to the undertaking of the role
•    Monitor processes and task distribution to ensure effective and efficient achievement of targets
•    Actively encourage Lean culture and competencies within the team and support continuous improvement
•    Provide support for project activities as required
•    Produce Country payroll data reports and KPIs
•    Take ownership for personal development and understanding of team activities

•    Degree Level in relevant subject (e.g. Finance, Economics) or relevant experience.
•    Strong experience in a similar position, experience in manufacturing payroll- desirable.
•    Payroll Qualification preferred.
•    Extensive knowledge of general payroll systems from one or more countries (Sweden- mandatory, Denmark, Netherlands – nice -to- have).
•    Excel at intermediate level is essential, 
•    Knowledge of SAP payroll system is desirable.
•    Proficiency in English and Swedish.
•    Proficiency in Danish is desirable.
•    Advanced general business understanding.
•    Excellent customer and interpersonal skills.
•    Thorough understanding of Payroll processes and systems.
•    Excellent time management and organizational ability.
•    Positive and proactive attitude, with strong resilience under pressure.
•    Experience of largescale HR/Payroll systems is essential.


Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 





Job Type:​Experienced​

Job Segment: Payroll, CRM, Business Process, SAP, ERP, Finance, Technology, Management