Proposal Coordinator

Apply now »

Date: 16-Jan-2023

Location: Saint-Bruno

Company: Alstom

Req ID:342759 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

The Coordinator is responsible for both the coordination of logistical and administrative aspects of the proposal preparation. He/She ensures the sound preparation of the documentation related to the proposal and the submittal of proposals to the client. He/She will have to develop an expertise relative to proposals, develop and maintain a library of standard narratives, master and adapt the standard submittal schedule and will manage the proposal content in terms of formatting ensuring the final product respects the customers’ requirements and the mandate set out by Alstom governance.


Coordination aspects of the Proposal Preparation:

  1. Responsible working with the Proposal Manager in the preparation of bids in the following activities: narrative kick-off, writer assignment, review narratives, narrative tracking, reporting narrative progress, following up with writers to ensure writing progresses on schedule
  1. Responsible for the coordination of RFI’s and RFQ’s for the following activities: core team meetings, narrative kick-off, writer assignment, review narratives, narrative tracking, reporting narrative progress to, following up with writers to ensure writing progresses on schedule
  1. Responsible for managing the customer documentation and addenda
  1. Responsible for maintaining a library of standard proposal sections and other reference documents on SharePoint for Proposal preparation by Bids Team
  1. Responsible for the coordination with Legal, SM, etc. of all Forms to be submitted with proposals and obtaining all necessary signatures, seals, and validations
  1. Responsible for coordinating all translation work including engaging translation to perform work
  1. Coordinate with the Graphic Designer Covers and for page headers/footers
  1. Responsible for establishing the Proposal delivery plan
  1. Responsible for formatting, printing, binding, packaging and shipping of all hard and soft copy proposals
  2. Responsible for maintaining proposal supplies (paper, binders, USB keys, etc.)





  • 2-3 years of experience
  • Bachelor’s degree in business, Communications or related field  
  • Strong documentation control background
  • Strong SharePoint skills
  • Strong coordination and organisational skills
  • Detail-oriented
  • Ability to work with tight deadlines in a constantly changing environment
  • Ability to work autonomously as well as with a team
  • MS Office, Word, Excel, PowerPoint

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 





Job Type:​Experienced​

Job Segment: Developer, Sharepoint, RFP, Pre-Sales, Technology, Sales