Assistant Project Manager

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling, and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Assistant in Sofia we’re looking for?

Your future role

Take on a new challenge and apply your organizational and communication expertise in a new cutting-edge field. You’ll work alongside dynamic, adaptable, and forward-thinking teammates.

You’ll play a key role in ensuring the smooth coordination and management of official correspondence in Bulgarian and English, maintaining a consistent and thorough register. Day-to-day, you’ll work closely with teams across the business (e.g., Project Managers, Engineering Teams, and Contract Managers), support drafting and creating official letters, and much more.

You’ll specifically take care of defining, monitoring, and updating the Document Master List, but also managing the project’s electronic database and other required records.

We’ll look to you for:

• Defining, monitoring, and updating the Document Master List

• Maintaining updated records of all approved documents and drawings

• Inputting data into standard follow-up files, ensuring accuracy and up-to-date information

• Managing documentation control actions, including incoming/outgoing transmissions with stakeholders

• Coordinating internal/external transmissions and submissions for the project team

• Providing KPIs and reports related to documentation control

• Ensuring compliance with Alstom standard templates for all project documents

• Validating transmitted documents against contractual requirements

• Establishing and maintaining the project Documentation Management Plan (DMP)

• Supporting the Project Manager in preparing and coordinating project reporting

• Acting as a deputy for the Project Manager when requested

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• University degree

• Experience in documentation control

• Advanced computer skills: Microsoft Office, Outlook, Internet

• Proficiency in English; knowledge of French is an advantage

• Basic project management knowledge is a plus

• Strong organizational and communication skills

• Attention to detail and proactive problem-solving abilities

Things you’ll enjoy Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from boring daily routines

• Work with new safety and security standards for rail traffic management

• Collaborate with transverse teams and helpful colleagues

• Contribute to innovative projects

• Utilise our dynamic, friendly, and flexible working environment

• Steer your career in whatever direction you choose across functions and countries

• Benefit from our investment in your development, through award-winning learning

• Progress towards roles such as Project Coordinator or Documentation Manager

• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.