Bid Manager

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Date: 31-Dec-2021

Location: Shanghai, China

Company: Alstom

Req ID:199884 

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 75 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.  


What are my responsibilities?


As Bid Manager , you will work in tender department , report hierarchically to Tenders & Costs Manager.

You are required to manager the Tender QCD commitment. and deliver a winning proposal, with a defined scope, accurate QCD commitments, in a timely manner and within the defined tender budget.


Your responsibilities include:

  • Ensure compliance with applicable rules, instructions

  • Code of Ethics & Compliance, EHS, Railway Safety, Quality, PMM, etc…

  • Work in close relationship with Tender leader and the full tender team including involved units

      • Build in liaison with the Tender leader the schedule to prepare the offer

      • Ensure commercial data system be well and regularly updated (Wall-C )

      • Prepare & Issue the IFQ

  • Prepare the full technical documentation necessary to submit to Customer:

  • Prepare the technical description of  offered solution

  • Prepare the technical clause by clause or list of derogations

  • Prepare the project master schedule

  • Draft the price list in line with the Tender Leader instructions  and the bill of quantities(if any)

  • Define the offered solution.

    • Perform the Detailed Requirement Capture

    • Issue Contract Data Requirements List

    • Agree with the Platform and the Tender Leader how gaps are addressed

    • Ensure offered solution compliance versus Customer requirements and internal product strategy

  • Manage QCD optimization and obtain clear commitments from different actors:

    • Identify, analyse and evaluate QCD gaps (a design review is performed)

    • Define interfaces and allocate between actors the cost targets, contractual obligations,

    • Manage the QCD review

    • Check, challenge and consolidate   well documented commitments

  • Prepare risks & opportunities reviews

    • Organize risks reviews and ensure the elaboration of mitigation plan,

    • Prepare and maintain updated risk register and ambition register,

    • Prepare compliance matrix.

  • Keep records of the documentation produced for tender preparation

    • Keep and classify the documentation (Customer RFP, Q&A, Presentations, letters, presentations),

    • Ensure traceability of evolution linked to the preparation and negotiation (log of all evolutions, internal documents and mails)

  • Participate to the contract negotiations


    • Verify feasibility of evolutions versus the offered and approved  reference,

    • Update QCD data and obtain revised QCD commitments from different units,

    • Ensure that all Customer questions have been answered as fully as possible, and that the organisation has given itself the best possible chance of success,

    • Ensure traceability of evolution (log of all evolutions, internal documents and mails,

    • Final review of the contract documents before contract signature.

  • Manage the budget of tender preparation cost according to Tender Costs Authorization Process

    • Prepare and propose the budget to Region for approval with necessary phasing and breakdown by unit,

    • Follow up the expenses Manage changes and slippages to schedule.

  • Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and Market & Strategy


What do I need to qualify for the this job?



  • Project management background level depending on the complexity of the Project/Program.

  • Good knowledge of offered products and systems,

  • Good practices of costing, planning, risk management,

  • High Communications, reporting capabilities

  • High capability to stimulate efficient team working to produce the tender documents within a limited time period,

  • Be able to challenge proposals to obtain optimal solutions backed with commitments

  • Anticipation


Minimum qualifications:

  • Bachelor degree or above .

  • At least 5 year experience .


Preferred qualifications

  • Knowledge of ALSTOM processes

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.   



Job Type:​Experienced​

Job Segment: Manager, Risk Management, Project Manager, RFP, Pre-Sales, Management, Finance, Technology, Sales