Bid Manager - Services

Req ID:442239 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.

Trying something new takes courage, but the results can be so rewarding.

Explore how we're creating the future of mobility and join our team of passionate professionals as Bid Manager!

Learn more about how Alstom is creating the future of mobility and join our team in 

Sesto San Giovanni on this exciting journey!

PORPUSE OF THE JOB

• Manage the Tender Quality Costs Delivery Performance (QCDP) commitment for from appointment as Bid Manager up to Tender Transfer Meeting (TTM).
• Deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the defined tender budget.
• Support the Project Manager in the preparation of the First Financial Project Review (FPR0) and the closure of any open actions assigned to bid management, following the TTM and the first project execution gate.
• Support the Tender Leader in the preparation of the Win & Loss analysis.

YOUR RESPONSIBILITIES

Pre – tendering:

• Co-ordinate internal activities to identify and understand Customer's needs
• Promote the Company and its product
• Co-ordinate internal activities to influence Customer Specification

Ensure compliance with applicable Alstom rules & instructions managing Tender Process, Code of Ethics & Compliance, EHS, Railway Safety, Quality, etc.

Work in close relationship with Tender Leader (for external Offer) and LU Bid Manager in case of involving as PU (Participating Unit):

• Determine the complexity of the tender based on reliable information using criticality matrix
• Build in liaison with the “Tender Leader/LU Team” the schedule to prepare the offer
• Prepare & Issue the Instructions for Quotations (IFQ)
• Support Tender Leader in defining bid commercial strategy
• Support Tender Leader to perform Win No Go, Tender Review Meeting (TRM), Tender Transfer Meeting (TTM), Win Loss Analysis (WLA) and consolidation of inputs from Support functions

Manage the budget according to Tender Costs Authorization Process

Define the bid operational strategy:

• Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy defined together with the Tender Leader and Platform
• Obtain market & target prices
• Ensure Product Organization is clearly defined and agreed with Platforms and Region
• Propose the Tender Project Organization and Work Breakdown Structure and have it validated
• Propose the offered solution
• Oversee that requirements analysis incl. gaps identification is performed in line with Requirements Management Procedure (PMT-PRO-002).
• Agree with the Platform and the Tender Leader how gaps are addressed
• Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations
• Prepare compliance matrix

Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors:

• Identify, analyze and evaluate QCD gaps & manage the QCD review
• Define interfaces and allocate between actors the cost targets, contractual obligations
• Check, challenge and properly consolidate documented commitments
• For a PM2020 tender, as a leading unit Bid manager is responsible to validate the sub-system team/s input/s
• Collect the commitment of all tender Stakeholder and arrange the cost consolidation using proper cost tools (Mercury, FI07 model, Promenade)
•  Organize risks reviews and ensure the elaboration of mitigation plan
• Prepare and maintain updated risk & savings registers

Prepare the documentation necessary to submit to Customer:

• Prepare the technical description of offered solution
• Prepare the technical clause by clause and/or list of derogations
• Prepare the project master schedule
• Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions

Keep records of all documentation produced during tender preparation (RFP, Q&A, Presentations, letters, contract …) and ensure traceability of documentation versions up to contract signature

Participate to the contract negotiations.

Attend Customer negotiation meetings.

Verify feasibility of evolutions requested versus the offered and approved reference

Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender.

Ensure that all Customer questions have been answered, in line with the strategy

Review of the final contract documents before contract signature.

Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy.

Support the Project Manager in the preparation of the first financial project review (FPR0) and the first project gate, with the objective to ensure a smooth transfer from bid to Project.

Performance measurements: (On Time Delivery (OTD), QCD, Sales, Orders, Gross margin, etc.):

• Provide documents in time in compliance with the tender requirements
• Gap between Tender Review Meeting (TRM) and Project Review (FPR0)
• Compliance with Tender cost budget
• Data updated and recorded in Wall.C

SKILLS & COMPETENCIES

• Basic knowledge of offered products and systems
• High capability to manage efficient team working to produce the tender deliverables within a limited time period and under stressful conditions
• High Communications skills and reporting capabilities
• A good sense of anticipation
• Negotiation skills & Customer oriented

YOUR PROFILE

• Master’s degree or Bechelor degree in Engineering with Management background depending on the size of the project Project
• At least 5 years’ experience preferred in an Industrial Management environment with Bid Management background especially on costing, planning & risk management
• Be able to challenge proposals to obtain optimal solutions backed with commitments
• Fluent in English

AIR ALSTOM VALUES

• Agile: creative ideas, manage the creative process of others, facilitate effective brainstorming, actively drives simplification and continuous improvement bring.
• Inclusive: lead remote teams, supports equal and fair treatment and opportunity for all, is concerned about people work and non-work problems, is available and ready to help.
• Responsible: is dedicated to meet the expectations and requirements of internal and external customers, establishes and maintains effective relationships with customers and gains their trust and respect.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

Job Type:​Experienced​