Group Travel & Expenses manager

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Date: 09-Jun-2022

Location: Saint-Ouen, J, France

Company: Alstom

Req ID:310434 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Reporting to the Finance function, the Group Travel manager monitors, implements and ensures adherence to Travel policy, instructions and guidelines throughout the Group. He/She organizes a team and a network for deployment of related aspects in each Region. He/She improves the management and efficiency of business travel, simplifies related-processes (approvals, bookings, expenses). He/She interfaces with Group/Countries Human Resources, Indirect Procurement and other key departments (IS&T, Security, CSR, …) to adapt rules & processes to any updated situations. He/She continuously identifies opportunities that can be launched and result in cost savings.  He/She supports annual budget preparation and delivers a monthly dashboard addressing HR/Finance/Indirect procurement/CSR requirements.

 

Specific tasks include: 

 

  1. Group Travel policy enforcement : ensure adherence and compliance

Supported by internal Travel network and based on HR Global Travel policy, elaborate, update and monitor travel directives at any level (Country, Cluster, Region), in a consistent & fair approach, incorporating local specificities & contextual inputs. Manages communications and training, primarily on Policy, Trip approvals, Bookings, Expenses claims.

 

  1. Operations support coordination for Travel
  • Manage T&E network at global level (one coordinator per Country as a principle).
  • Manage Group Online booking tool liaising with relevant departments (HR, Indirect Procurement, Security,…).
  • Manage Credit Card Program management (Corporate cards).
  • Ensure local directives, guidelines, cost savings initiatives, travel bans, approvals’ scheme updates, specific restrictions and other news are communicated.
  • Help resolving issues and provide assistance on specific/exceptional circumstances.

 

  1. Travel & Expenses Controlling
  • Monitor bookings & expenses to provide visibility of travel activities & costs.
  • Develop Travel Reporting/Controlling/Accounting.
  • Develop Travel policy monitoring; investigate non-compliance to policy and recommend actions.
  • Manage Travel Expenses claims processes.
  • Establish targets/savings potential.

 

  1. Travel Management information
  • Develop & manage sharepoints and other database supporting travel management.

 

  1. Travel, Meetings & Events : support Indirect procurement
  • Specify travel requirements, Participate in selection of vendors, Support local agreements (hotels,…) & negotiations (esp. for Meetings & Events), Communicate on contracts terms & conditions. Support Contract applications. Manage supplier relationship (claims).

 

Your profile : 

Min 10 years of experience in an internal company, in a matriciel environment

Experience in the management of Travel Policy efficiency 

Able to work in an international environement, good communication skills. 

Ability to convince and coordinate a network

fluent in english 

 

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

 

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

 

 

 

 

Job Type:​Experienced​


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