Executive Assistant M&A

Req ID:476072 

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 36 300 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.  

Alstom’s M&A team is recruiting for an Executive Assistant to deal with a team made up of 7-10 people working in finance, strategy and legal positions. The team includes two Vice Presidents (VP Finance M&A and Special Projects, and VP Legal M&A). The M&A and Special Projects environment is typically fast paced and involves working with a diverse range of stakeholders in a global context.
 

Given the high sensitivity for Alstom of the work undertaken by the M&A team, this position requires a high level of integrity, discretion and a strict respect of confidentiality rules. Candidates should be prepared to cooperate, to multi-task and to cover additional duties as needed.

Responsibilities

• Provide gatekeeping, administrative, logistics and document support to M&A Team in a rigorous and fast-paced environment
• Administrative duties: complex travel and visas, leave and absences; calendaring deadlines; meeting logistics; expense reports; processing of purchase orders, processing of invoices and follow up, preparation and printing of meeting information packages
• Maintain and update department and project budgets
• Arrange execution and distribution of agreements (including through use of e-signatures) and implement an efficient documentation and filing system to ensure prompt filing and archiving of electronic and hard copy materials
• Type, edit and redline simple documents in French and English quickly and accurately, proofreading for content and typographical errors
• Assist with additional ad hoc projects as needed

Requirements

• 4+ years of executive assistant experience in a professional services environment
• Excellent written, oral, and interpersonal skills in English and French
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Ability to work productively and cooperatively with all levels of staff and to meet deadlines, make decisions, prioritize and change course of action quickly
• Flexible for overtime and remote work out-of-hours as needed

Personal Qualities

• Strong interpersonal skills
• Excellent organization & planning capabilities
• Excellent problem solving, critical thinking and communication skills under pressure
• Proactive and efficient responses to pressing issues and challenges

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.   

Job Type:​Experienced​