Bid Manager (H/F)

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Date: 3 juin 2025

Lieu: Saint-Ouen, FR

Entreprise: Alstom

Req ID:485049 

 

Chez Alstom, nous avons une connaissance pointue des réseaux de transport et comprenons ce qui conduit les individus à les emprunter. Des trains à grande vitesse, métros, monorails et tramways aux systèmes intégrés, services, infrastructures, et solutions de signalisation et de mobilité numérique, nous offrons à la diversité de nos clients le portefeuille le plus vaste du secteur.  Chaque jour, plus de 80 000 collaborateurs dans le monde qui ouvrent la voie à des solutions de mobilité plus vertes et plus intelligentes pour relier les villes, réduire l’empreinte carbone et remplacer la voiture.

 

 

 

JOB TITLE & JOB CODE

Job Title (Job Code):     Bid Manager (PB-BM-02)

 

PURPOSE OF THE JOB
  • Manage the Tender Quality Costs Delivery Performance (QCDP) commitment for No or Low critical bids from appointment as Bid Manager up to Tender Transfer Meeting (TTM).
  • Deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the defined tender budget.
  • Support the Project Manager in the preparation of the First Financial Project Review (FPR0) and the closure of any open actions assigned to bid management, following the TTM and the first project execution gate.
  • Support the Tender Leader in the preparation of the Win & Loss analysis.

ORGANISATION

Organisation structure (job belongs to..)

Region/Bid Management

 

Reports directly to:

Bids Director or Projects & Bids Director (Site, Cluster, Region or Platform)

 

Other reporting to:

n/a

 

Direct reports:

n/a

 

 

Network & Links

Internal

  • Tender team, Involved units, Platform, Métiers,
  • Support functions (Financing, Tax, Legal, Insurance, Tender Support & Control, Marketing & Pricing, Design & Styling etc.)

External

  • Partners & Customer if applicable

MAIN RESPONSABILITIES 

Pre - tendering (when relevant):

    • Co-ordinate internal activities to identify and understand Customer's needs
    • Promote the Company and its product
    • Co-ordinate internal activities to influence Customer Specification
  • Ensure compliance with applicable Alstom rules & instructions
    • Manage Tender Process TEN-PRO-001, Code of Ethics & Compliance, EHS, Railway Safety, Quality, , etc.
  • Work in close relationship with Tender Leader and the full tender team including Sub-System bid managers
    • Determine the complexity of the tender based on reliable information using criticality matrix
    • Build in liaison with the Tender Leader the schedule to prepare the offer
    • Prepare & Issue the Instructions for Quotations (IFQ)
    • Support Tender Leader in defining bid commercial strategy
    • Support T Tender Leader with Partners  (e.g. negotiation, T&Cs, preparation of joint offer)
    • Support Tender Leader to perform Win No Go, Tender Review Meeting (TRM), Tender Transfer Meeting (TTM), Win Loss Analysis (WLA) and consolidation of inputs from Support functions
    • Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc)
    • Support Tender Leader in the updating of the information in Wall.C
  • Manage the budget according to Tender Costs Authorization Process
  • Manage the tender team
  • Define the bid operational strategy
    • Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy defined together with the Tender Leader and Platform
    • Obtain market & target prices
    • Ensure Product Organization is clearly defined and agreed with Platforms and Region
    • Propose the Tender Project Organization and Work Breakdown Structure and have it validated
  • Propose the offered solution
    • Oversee that requirements analysis incl. gaps identification is performed in line with  Requirements Management Procedure (PMT-PRO-002).
    • Agree with the Platform and the Tender Leader how gaps are addressed
    • Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations
    • Prepare compliance matrix
  • Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors
    • Identify, analyze and evaluate QCD gaps & manage the QCD review
    • Define interfaces and allocate between actors the cost targets, contractual obligations
    • Check, challenge and properly consolidate documented commitments
    • For a PM2020 tender, as a leading unit Bid manager is responsible to validate the sub-system team/s input/s
  • Prepare risks & opportunities reviews
    • Organize risks reviews and ensure the elaboration of mitigation plan
    • Prepare and maintain updated risk & savings registers,
  • Prepare the documentation necessary to submit to Customer
    • Prepare the technical description of offered solution
    • Prepare the technical clause by clause and/or list of derogations
    • Prepare the project master schedule
    • Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
    • Prepare administrative documentation upon delegation by Tender Leader
  • Keep records of all documentation produced during tender preparation (RFP, Q&A, Presentations, letters, contract …) and ensure traceability of documentation versions up to contract signature
  • Participate to the contract negotiations
  • Attend Customer negotiation meetings
  • Verify feasibility of evolutions requested versus the offered and approved reference
  • Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender
  • Ensure that all Customer questions have been answered, in line with commercial strategy
  • Review of the final contract documents before contract signature
  • Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
  • Support the Project Manager in the preparation of the first financial project review (FPR0) and the first project gate, with the objective to ensure a smooth transfer from bid to Project.

 

Performance measurements: (On Time Delivery (OTD), QCD, Sales, Orders, Gross margin, etc.)

  • Provide documents in time in compliance with the tender requirements
  • Gap between Tender Review Meeting (TRM) and Project Review (FPR0)
  • Compliance with Tender cost budget
  • Data updated and recorded in Wall.C

 

 MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

  • Master’s degree or bachelor degree

Desirable:

 

Experience

Mandatory:

  • Project/Bid Management background especially on costing, planning & risk management
  • Knowledge of ALSTOM processes including particularly the “Golden Rules” and E&C compliance

Desirable:

  • Be able to challenge proposals to obtain optimal solutions backed with commitments

Competencies & Skills

  • Basic knowledge of offered products and systems
  • Sufficient knowledge of financial (rules to build consolidated costs, cash curve, hedging, …), contractual (bonds & guarantees, …) and legal (obligations, penalties, …) aspects to be able to interface with internal relevant parties, and assess impacts on costing
  • High capability to manage efficient team working to produce the tender deliverables within a limited time period and under stressful conditions
  • High Communications skills and reporting capabilities
  • A good sense of anticipation
  • Negotiation skills; Customer oriented

 

 

Il n’y a pas que les passionnés de trains qui s’épanouissent chez nous. Nul doute que vous ressentirez beaucoup de fierté lorsque vous monterez dans l’un de nos trains avec votre famille ou vos amis. Si vous aimez le challenge, nous serions ravis d’échanger avec vous !

 

Remarque importante

En tant qu’employeur présent dans plus de 63 pays, nous souscrivons au principe d’égalité d’accès à l’emploi et valorisons la diversité. Nous nous sommes engagés à créer un environnement de travail inclusif pour tous.