Assistant

Req ID:474530 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

The Transverse Disciplines and Train Design teams are looking for an assitant to support the teams and execute administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organisational and communication skills and a proactive 'can-do’ attitude.

Your main responsabilities will be : 

• Handle requests and queries appropriately from the team members
• Maintain for Directors professional agenda, arrange meetings and appointments and provide reminders
• Produce reports, presentations and briefs
• Travel management: Creation and end to-end management of travels in relation with the travel booking tool/agency and management of VISA processes. Support to expense claims for Directors
• Take charge of Purchase Request, Purchase Orders from the teams including managing external vendor queries
• Invoice management: Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
• Administrative support to the integration of new comers

Profile : 

• 5+ years related to an direction/executive administrative assistant or in other secretarial position
• Proficiency in MS Office with expertise in Word, PowerPoint and Excel
• Full comprehension of office management systems and procedures
• Excellent problem solving, critical thinking and communication skills
• Proactive and efficient responses to pressing issues and challenges
• Excellent organization & planning capabilities
• Discretion and Confidentiality
• Strong interpersonal skills

Contract : Interim of 4 months with possibility to be hired on a permanent contract if interim is a success

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type:​Experienced​