Administrative Assistant (Central Treasury)
Apply now »Date: 17-Jul-2022
Location: Saint-Ouen, 93, France
Company: Alstom
recruiting assistant in Central Treasury Team
Under broad supervision of the VP Treasury & Financing assistant the purpose of the job is to perform managerial administration and coordination work to assist of all activities of the Treasury & Financing team.
This includes supporting the management team and executing administrative tasks as well as ad-hoc business support with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organizational and communication skills and a proactive 'can-do’ attitude.
Accountabilities and authorities:
- Act as the point of contact for the Treasury & Financing team
- Work under the supervision of the VP Treasury & Financing assistant
- Undertake the tasks of receiving calls, taking messages and routing correspondence
- Produce reports, presentations and briefs
- Attend internal meetings, taking minutes & following up action plans
- Handle requests and queries appropriately
- Maintain professional agenda, arrange meetings and appointments and provide reminders
- Develop and carry out an efficient documentation and filing system
- Travel management: Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims for the Treasury management team
- Follow-up of travel expenses re-invoicing on projects when required
- Take charge of all Purchase Request linked to IT / office supplies needs for the Treasury management team as well as all FMAO issues encountered in the office, using e-Pass or other Group authorized platforms, following purchase orders and goods reception
- Invoice management: manage Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
- Supporting logistics organization for Treasury seminars
- Organization of interviews for new joiners, including interns, preparation of arrival of those new joiners in the team, with anticipation of IT needs, badges and organization of induction sessions
- Maintain communication using all channels available: Chatter, Teams, share point with and for the Treasury Communit, when instructions are up-dated, changes in the organization are announced, events are collectively organized
- Act as a back-up for the assistant to the Head of Treasury & Financing, when on leave notably
Performance measurements:
- Service delivery accuracy, robustness, timeliness
- Efficiency of logistics management
- Clear communication (written & verbal)
Experience required :
- 2-5+ years’ related to an executive administrative assistant, senior executive assistant or in other secretarial position
- Proficiency in MS Office with expertise in Word, PowerPoint and Excel
- Confirmed experience in verbal and written business correspondence in both French and English
- Full comprehension of office management systems and procedures
- Knowledge of finance and SAP would be a plus
Competencies & Skills
- Excellent problem solving, critical thinking and communication skills
- Proactive and efficient responses to pressing issues and challenges
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- Excellent organization & planning capabilities
- Discretion and Confidentiality
- Knowledge of communication tools (Skype for Business, WebEx)
- Strong interpersonal skills
Position reporting to Corporate Treasury Director, under supervision of VP Treasury and Financing assistant