Administrative Assistant (Central Treasury)

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Date: 17-Jul-2022

Location: Saint-Ouen, 93, France

Company: Alstom

recruiting assistant in Central Treasury Team

Under broad supervision of the VP Treasury & Financing assistant the purpose of the job is to perform managerial administration and coordination work to assist of all activities of the Treasury & Financing team.

This includes supporting the management team and executing administrative tasks as well as ad-hoc business support with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organizational and communication skills and a proactive 'can-do’ attitude.

 

Accountabilities and authorities:

  • Act as the point of contact for the Treasury & Financing team
  • Work under the supervision of the VP Treasury & Financing assistant
  • Undertake the tasks of receiving calls, taking messages and routing correspondence
  • Produce reports, presentations and briefs
  • Attend internal meetings, taking minutes & following up action plans
  • Handle requests and queries appropriately
  • Maintain professional agenda, arrange meetings and appointments and provide reminders
  • Develop and carry out an efficient documentation and filing system
  • Travel management: Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims for the Treasury management team
  • Follow-up of travel expenses re-invoicing on projects when required
  • Take charge of all Purchase Request linked to IT / office supplies needs for the Treasury management team as well as all FMAO issues encountered in the office, using e-Pass or other Group authorized platforms, following purchase orders and goods reception
  • Invoice management: manage Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
  • Supporting logistics organization for Treasury seminars
  • Organization of interviews for new joiners, including interns, preparation of arrival of those new joiners in the team, with anticipation of IT needs, badges and organization of induction sessions
  • Maintain communication using all channels available: Chatter, Teams, share point with and for the Treasury Communit, when instructions are up-dated, changes in the organization are announced, events are collectively organized
  • Act as a back-up for the assistant to the Head of Treasury & Financing, when on leave notably

Performance measurements:   

  • Service delivery accuracy, robustness, timeliness
  • Efficiency of logistics management
  • Clear communication (written & verbal)

 

Experience required :

  • 2-5+ years’ related to an executive administrative assistant, senior executive assistant or in other secretarial position
  • Proficiency in MS Office with expertise in Word, PowerPoint and Excel
  • Confirmed experience in verbal and written business correspondence in both French and English
  • Full comprehension of office management systems and procedures
  • Knowledge of finance and SAP would be a plus 

 

Competencies & Skills 

  • Excellent problem solving, critical thinking and communication skills
  • Proactive and efficient responses to pressing issues and challenges
  • Exemplary planning and time management skills
  • Ability to multitask and prioritize daily workload
  • Excellent organization & planning capabilities
  • Discretion and Confidentiality
  • Knowledge of communication tools (Skype for Business, WebEx)
  • Strong interpersonal skills

Position reporting to Corporate Treasury Director, under supervision of VP Treasury and Financing assistant