Assistant (F/H)

Req ID:494120 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

We are looking for an Assistant for our Group Project Management Office and Group Planning teams ! Reporting to the VP Group PMO, Hubert PEUGEOT and VP Group Planning Elena REGAL-ZEIGER, you will provide an executive support to their teams working in these organizations and will deliver administrative tasks with competent, dynamic and friendly behavior. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organizational and communication skills and a proactive 'can-do’ attitude.

Because you are highly organized and dynamic, you will also support Sohraya N’Diaye (Cash Performance Program Director)!

Your main responsibilities will be :

• Time management: Maintain the VPs & Directors professional agenda, arrange meetings and appointments and provide reminders, as well as interfacing with assistants of other VPs and Top management to organize common meetings and events,
• Travel management: Creation and end to-end management of travels in relation with the travel booking tool/agency and management of VISA processes in CONCUR,
• Support to travel expenses claims for VPs & Directors in CONCUR,
• Take charge of Suppliers creation, Purchase Request, Purchase Orders and Good receipt from the teams including managing external vendor queries in ARIBA,
• Invoice management in INSPIRE: Purchase Orders creation and follow-up with suppliers and accounting department with managing expenses,
• Administrative support to the integration of new comers (IDs, devices, locations, induction),
• Handle requests and queries raised from the team members,
• Produce reports, presentations and briefs,
• Organize friendly events to keep positive mindset in the team.

Profile : 

• 5+ years related to an executive administrative assistant, senior executive assistant or in other secretarial position
• Proficiency in MS Office with expertise in Word, PowerPoint and Excel
• Fluent in English
• Discretion and Confidentiality
• Full comprehension of office management systems and procedures
• Excellent problem solving, critical thinking and communication skills
• Proactive and efficient responses to pressing issues and challenges
• Excellent organization & planning capabilities
• Strong interpersonal skills

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.