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Administrative Assistant

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Date: 23-Jan-2022

Location: Saint-Bruno, QC, Canada

Company: Alstom

Req ID:201901 

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 70000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.   

 

Join us as Administrative Assistant, and you’ll be looking at a career-defining role based in St-Bruno (QC), CA.

 

Provide administrative support to the management team and all employees. Support in the preparation of documents, presentations, progress report, prepare and manage departmental budget. Provide administrative support for travelling, validation and management of time sheet. Manage departmental database and filing structure.

 

KEY RESPONSIBILITIES:

 

  • Provide support to the management team and employees in their functions to prepare presentations, reports, minutes of meetings and any related administrative tasks
  • Manage employees vacation tracking and approval for the department, manage timesheet process and train employees in different systems. Execute different required process for the function related to new employees on boarding, employee’s departure, manage computer request and access, assist employees for the preparation of purchase orders, invoices and reimbursement review and approval. Also manage departmental documents control and achieving.
  • Support management in departmental budget and follow up. Analyse reports, identify, and follow up on corrective actions
  • Answer to all general information request for the department, organize meetings, follow up and request participation as required.
  • Manage all travel approvals and arrangements for employees and consultants. Support the preparation of expenses claim and provide guidance for queries.
  • Responsible to perform all other related tasks to the functions. Support to the Director and Managers and involved in departmental process improvement.

 

REQUIRED PROFILE:

 

  • D.E.P. in administration assistant, secretary or equivalent.
  • Team player, collaboration, initiative, proactive, detail oriented, organized, and dynamic
  • Ability to manage documentation and database and all confidential files.
  • 5 to 10 years years of experience required
  • Excellent skills with Microsoft Office, SAP and different database understanding to manage data related to employees in the Services Engineering department
  • Fully expert in French and English, written and spoken

 

We thank all applicants for their interest; however, only those under consideration will be contacted.

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.   

 

Alstom is committed to creating a diverse environment and is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws.

 

Effective 29 January 2021, Alstom completed the acquisition of Bombardier Transportation. This is a Bombardier Transportation Legal Entity Position - positions at Bombardier Transportation companies are all members of the Alstom Group.


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