Project Planner

JOB TITLE

Job Title: Senior Project Planner 

PURPOSE OF THE JOB

• Develop and update schedules for projects that reach up to a medium level of criticality.
• Evaluate and effectively communicate the time related project information in various formats
• Advise the project team on the ways to reach On Time Delivery (OTD) performance
• Advise the team on the time related contractual disputes
• Influence development and alignment of schedules of project stakeholders
• Develop and manage project scheduling documentation
• Support other project planners

ORGANISATION

Organisation structure (job belongs to..)

Region, Product Line

Reports directly to:

Planning Team Manager / Site or Region Planning Director

Other reporting to:

Project Manager, Subsystem Manager

Direct reports:

Project Planners, Project Schedulers

Network & Links:

Internal

• Project Planners / Schedulers
• Project Manager / Sub-System Manager
• Procurement Manager
• Financial Controller
• Contract Manager

External

•  Customer / Partners / Suppliers
•  External Stakeholders (Local Authorities)

MAIN RESPONSABILITIES

For all:

• Apply the company's time management processes
• Promote the time management practices and culture in the project team
• Capture and analyse the return of experience (REX) from its project

In tender:

• Analyse tender documentation to understand schedule management requirements, including schedule structure, reporting constraints, and contractual requirements.
• Set a timeline for tender preparation and ensure its adherence until the tender submission.
• Coordinate with internal  and external stakeholders  to integrate inputs and define project schedule interfaces.
• Contribute to formulating the project execution strategy.
• Develop the tender schedule based on contract requirements, subsystem commitments,  gap analysis,  and the tender execution strategy.
• Identify the project schedule's critical path and risks, suggesting optimization and mitigation actions.
• Highlight differences between the intial assumptions and the final tender schedule.
• Draft the tender schedule narrative.
• Ensure on-time delivery of schedule-related deliverables.
• Present scheduling information during tender gate reviews.

Performance measurements in tenders:

• On-time delivery of tender deliverables,
• On time delivery of schedule analysis for decisions by the Tender Team: critical paths for main milestones, planning risks and mitigation actions
• Develop the tender schedule in line with defined quality metrics

In contract or program execution:

• Develop quality schedules in accordance with the company's procedures, contractual requirements, and stakeholder inputs.
• Optimize schedules considering multiple criteria such as on-time delivery, cash generation, penalty avoidance, and efficient utilization of available resources.
• Ensure validation the baseline schedule.
• Develop a Project Time Management Plan.
• Organize and lead regular project schedule review sessions, challenging stakeholders' assumptions about time performance.
• Align the commitments of internal and external stakeholders, manage schedule interfaces, and proactively address inconsistencies.
• Ensure on-time updates of both internal and external schedules, monitoring stakeholders' adherence to schedule quality standards.
• Identify critical paths and both actual and potential delays in complex, interlinked schedules.
• Guide the project team in identifying and mitigating risks and in seizing opportunities related to on-time delivery.
• Lead the preparation of schedule and progress reports, illustrating progress with relevant KPIs and the Earned Value Methodology.
• Support the Contract Manager in protecting the company's rights in time-related disputes and perform delay delay analysis
• Provide support to teams on schedule-related issues.
• Mentor and support other planners.

Performance measurement in contract or program execution:

• Timely updates of schedule and time related KPIs
• Timely development of schedule related documents
• Maintain the schedule in line with defined quality metrics

MAIN REQUIRED COMPETENCES

Educational Requirements:

Mandatory:

• Engineering or Business degree

Desirable:

Experience:

Mandatory:

• Minimum of 5 year's experience in full time planning and scheduling role
• Industrial or construction background

Desirable:

• Knowledge of different scheduling tools and techniques

Competencies & Skills:

• Detailed knowledge of scheduling theory and methods, such as EVM.
• Proficiency in one scheduling tool (OdyC, Primavera, etc.) and familiarity with an additional scheduling software tool (Kinaxis, MS Project, TILOS).
• Advanced skills in MS Excel or other data analysis tools
• Knowledge of time-related contractual obligations and principles of delay analysis.
• Basic comprehension of railway industry products and technologies.
• Curiosity, the drive to learn, and the readiness to share knowledge with others.
• Good written and verbal communication skills; a effective team player.
• Ability to challenge and guide teams and be proactive in proposing solutions.
• Adaptability in a multi-cultural and rapidly changing environment.

Preferred Position Id

Senior Project Planner

Senior Project Planner for Development

Senior Project Planner for Sub-System

WCM Project Planning Senior Expert

WCM Project Planning Expert