BID Manager (Railway Systems & Infrastructure)

JOB TITLE & JOB CODE

Job Title (Job Code):        Bid Manager

PURPOSE OF THE JOB

• Deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the defined tender budget.

ORGANISATION

Organisation structure (job belongs to..)

Reports directly to:

Site Bid Manager/ Director

Other reporting to:

NA

Direct reports:

NA

Network & Links

Internal

• Tender team,
• Involved units,
• Platform,
• Metiers,
• Support functions (Financing, Tax, Legal, Insurance, Tender Support & Control, Marketing & Pricing, Design & Styling etc.)

External

• Partners & Customer if applicable

MAIN RESPONSABILITIES  

• Pretendering (when relevant):
  • Co-ordinate internal activities to identify and understand Customer's needs
  • Promote the Company and its product
  • Co-ordinate internal activities to influence Customer Specification
• Ensure compliance with applicable Alstom rules & instructions
  • PMT-PRO-001, Code of Ethics & Compliance, EHS, Railway Safety, Quality, Project Management Manual (PMM), etc.
• Work in close relationship with Tender Leader and the full tender team including other Sub-System bid managers
  • Build in liaison with the Tender Leader the schedule to prepare the offer
  • Prepare & Issue the Instructions for Quotation (IFQ)
  • Support Tender Leader in defining bid commercial strategy
  • Support Tender Leader with Partners
  • Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc.)
  • Support Tender Leader to perform the Detailed Requirement Capture (Commercial part)
  • Support Tender Leader in the updating of the information in Wall.C
• Support to manage the budget according to Tender Costs Authorization Process
• Propose the offered solution
  • Perform the Detailed Requirement Capture and Issue Contract Data Requirements List
  • Agree with the Platform and the Tender Leader how gaps are addressed
  • Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations
  • Prepare compliance matrix
• Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors
  • Identify, analyze and evaluate QCD gaps & manage the QCD review
  • Define interfaces and allocate between actors the cost targets, contractual obligations
  • Check, challenge and properly consolidate documented commitments
• Prepare the documentation necessary to submit to Customer
  • Prepare the technical description of offered solution
  • Prepare the technical clause by clause and/or list of derogations
  • Prepare the project master schedule
  • Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
  • Prepare administrative documentation upon delegation by Tender Leader.
• Keep records of all documentation produced for tender preparation (RFP, Q&A, Presentations, letters, contract …) and traceability until contract signature (Tender Logbook)
• Participate to the contract negotiations
• Attend Customer negotiation meetings
• Verify feasibility of evolutions requested versus the offered and approved reference
• Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender
• Ensure that all Customer questions have been answered, in line with commercial strategy
• Contribute to Return of Experience (REX) through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
• Support Project Manager in first project review (CPR0) preparation

Performance measurements: (On Time Delivery (OTD), QCD, Sales, Orders, Gross margin, etc.)

• Provide documents in time in compliance with the tender requirements
• Gap between Tender Review Meeting (TRM) and Project Review (CPR0)
• Compliance with Tender cost budget
• Data updated and recorded in Wall.C

 MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

• Master’s degree: Engineering

Desirable:

Experience

Mandatory:

• experiences on project/Bid Management background especially on costing, planning & risk management

Desirable:

• Railway industry

Competencies & Skills

• Knowledge of reilway products and systems
• Good knowledge of financial (rules to build consolidated costs, cash curve, hedging, …), contractual (bonds & guarantees, …) and legal (obligations, penalties, …) aspects to be able to interface with internal relevant parties, and assess impacts on costing
• Teamworking
• High Communications skills, reporting capabilities
• Sense of anticipation
• Negotiation skills; Customer oriented
• English (Mandatory a good level); French (desiderable)