Project Planning Manager

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Date: 13-Jan-2023

Location: Rochester, NY, US

Company: Alstom


We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 75,000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.   

Purpose of the Job:

  • Working in close collaboration with the Project Manager (PM), owner of time management topic in the project team, providing proper time management information to support decisions making to reach expected OTD (On Time Delivery) performance of the project (tender, contract, or program execution)

  • Responsible to develop and maintain the project/program schedule using best practices such as but not limited to: Reflect the project execution strategy in the schedule, capture the entire scope of work, set reasonable activity durations, logically sequence and link all activities, keep date constraints to a minimum and never as a hard constraint, avoid dangling activities, check the critical path makes sense, assign resources to all activities, check the schedule contains reasonable float, verify the resource plan, run a schedule risk analysis, set schedule baseline.

  • Manage efficiently planning deliverable issuance.

  • Facilitate the synchronization and communication of internal stakeholders 

  • Report pro-actively the schedule progress to various stakeholders (customer, core team, corporate)


2. Main Responsibilities:

2.1 In tender:

  • Analyze the schedule management requirements of the Customer (contractual tool, schedule structure, reporting constraints…),
  • Define tender preparation schedule and monitor until the submission of the tender,
  • Detail the tender schedule based on Reference Library templates, gap analysis, Métiers commitments, and PXO (Project Métiers organization such as PIO / Project Industrial Organization) tender strategy
  • Highlight the critical path and risks linked to the project schedule and propose the optimization & mitigation actions,
  • Contribute with the project schedule to the project strategy in compliance with the contractual requirements 
  • Participate in the definition of the project schedule interfaces with the partners and the Customer,
  • Deliver on time all schedule deliverables down to the requested level,
  • Estimate the cost of Scheduling management effort.


2.2 In contract or program execution:

  • Define and maintain the Project Time Management Plan based on inputs from all stakeholders and keep it updated
  • Animate and coordinate the project scheduling community
  • Build the project schedule based on internal standard WBS, contractual targets, and data provided by all stakeholders,
  • Contribute with the Finance Project Manager to Earned Value Management
  • Propose the project baseline, and ensure its acceptance (internally and by the Customer)
  • Ensure the consistency of all the internal and external Stakeholders commitments, and manages the schedules interfaces,
  • Perform schedule analysis & trade-offs to close identified gaps or schedule issues
  • Organize and lead periodic project schedule sessions,
  • Provide a timely updated schedule situation highlighting the gap between the actual and the baseline,
  • Focus on early identification of potential delays (critical paths) including the status on risks and margin related to schedule
  • Prepare schedule and progress reports for Customer or Lead Unit or Partners,
  • Provide support to Project Core Team on all issues related to projects schedule


2.3 For all:

  • Apply the Project Scheduling Process,
  • Promote time management practices awareness in the project team
  • Coach planning team in project planning practices
  • Contribute to the return of experience (REX) and improvements, share best practices, schedule templates.


2.4 Performance measurements in tenders:

  • On-time delivery of all requested tender deliverables requested to fulfill RFP requirements,
  • On-time delivery of schedule analysis for decisions by the Tender Team: critical paths for main milestones, planning risks, standard metrics measuring schedule robustness
  • List of potential gaps between project schedule defined in tender and Platform Reference Library schedule


2.5 Performance measurements in contract or program execution:

  • Baseline approved (internally and by the Customer)
  • Regular and consistent scheduling updates, with potential delays analysis
  • Delivery on-time delivery of KPIs (OTD, Gate Reviews GO on time, sales, cash, …) and planning documents,
  • Standard metrics measuring schedule robustness (PSI - Project Schedule Integrity)


3. Educational Requirements:

  • Bachelor's Degree in Engineering or in a related discipline


4. Experience:

  • 7/10 years’ experience as PrPM / SSM / Project Development Planning Manager / Project Operation Planning Manager / Industrial Planner / Construction Planner
  • Project management and industrial background
  • Experience in complex projects (Design-build)
  • Is used to work with internal processes (Tenders, Projects, Engineering, Industrial, Sourcing, Supply Chain, Quality, and their interfaces)
  • Project scheduling processes
  • Worked with resource load schedule (material, manpower, etc.), Schedule of Values (SOV), Earned Value Management (EVM)


5. Competencies & Skills:


  • Primavera P6 and MS-Project software skills are mandatory
  • Advanced MS Office proficiency, particularly MS-Excel
  • Desirable overall knowledge of railway products and systems
  • Agility to juggle schedules (detailed execution and customer schedules) simulations and various scenarios, and changing project goals.
  • Forensic planning
  • Rigorous, structured, and sense of anticipation
  • Good communication and interpersonal skills, resilience, and team working spirit
  • Conflict management and multi-tasking,
  • Collaborative management
  • Be able to challenge the project team and highly proactive in proposing solutions.
  • Comfortable in an international and multi-cultural environment.
  • Strong problem solving and negotiation skills
  • Ability to work independently, trustworthy, and self-motivated, self-starter
  • Strict attention to detail and process-oriented
  • Strong analytical skills
  • Strong time management skills
  • Up to travel



We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.

Alstom abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.


Accommodations for Applicants with Disabilities

Alstom provides reasonable accommodations and/or assistance to applicants with disabilities and disabled veterans (including but not limited to other protected veterans and individuals with known physical and mental limitations).  If you need a reasonable accommodation/assistance for any part of the application and/or hiring process, please note this in our online application.


Successful applicants will be required to undergo pre-employment drug testing for unauthorized substances. Marijuana and medical marijuana are considered unauthorized substances. Additionally, upon date of hire, applicants will be required to complete the U.S. Department Homeland Security's I-9 form confirming identity and authorization to work in the United States.

Nearest Major Market: Rochester

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