Planning Department Manager

Date: 19-Jun-2019

Location: Rochester, NY, United States

Company: Alstom

Req ID:53900 


We create smart innovations to meet the mobility challenges of now and the future. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses, autonomous subways, signalling and digital mobility solutions. Joining us means joining a truly global community of 34 500 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

Purpose of the Job.

  • Responsible of all recurrent and non-recurrent planning activities to ensure “On time Delivery” respecting the customer contractual milestones
  • Responsible to manage and develop a team of Project Planning Managers to maintain the projects schedule (internal and customer schedule) in order to manage efficiently the time commitments of the projects (tender, contract or program execution).
  • Ensure all key functions provide their inputs regarding planning updates according to the agreed update frequency set at project level (inputs from: project, engineering, sourcing, manufacturing, R&D, industrial,..)
  • Promote continuous improvement culture to improve site performances and increased discipline and rigor in all planning activities


Accountabilities and Authorities

Team Management/ Process

  • Manage the team of Project Planning managers (staffing, supply of resources per the demand,..)
  • Manage planning department budget
  • Team development (trainings, competences assessment,..)
  • Apply the Alstom Project Scheduling Process,
  • Contribute to the return of experience (REX) and improvements, share best practices.
  • Animate a network of Project Planning managers across multiple sites
    In tender: allocates Project Planning manager at Bid stage to perform the below activities
  • Analyse the schedule management requirements of the Customer (contractual tool, schedule structure, reporting constraints,…),
  • Define tender preparation schedule and monitor until the submission of the tender,
  • Detail the tender schedule based on Reference Library templates, gap analysis, Metiers commitments, and PXO (Project Metiers organisation such as PIO / Project Industrial Organisation) tender strategy
  • Highlight the critical path and risks linked to the project schedule and propose the optimisation & mitigation actions,
  • Contribute with the project schedule to the project strategy in compliance with the contractual requirements
  • Participate to the definition of the project schedule interfaces with the partners and the Customer,
  • Deliver on time all schedule deliverables down to the requested level,
  • Estimate the cost of Scheduling management effort.
    In contract or program execution: allocates  appropriate Project Planning manager  for each project to perform the below activities:
  • Define and maintain the Project Time Management Plan
  • In case of a multi-Unit project, the lead Unit PrPM co-ordinates the project scheduling community (meetings, MoM…),
  • Detail and update the project schedule based on the contractual targets and data provided by all stakeholders,
  • Propose the project baseline, and ensure its acceptance (internally and by the Customer)
  • Ensure the consistency of all the internal and external Stakeholders commitments, and manages the schedules interfaces,
  • Organise and lead periodic project schedule sessions,
  • Actively participate to project core team meetings
  • Provide a timely updated schedule situation highlighting the gap between the actual and the baseline,
  • Analyze and provide early identification of potential delays to the project core team
  • Prepare schedule and progress reports for Customer or Lead Unit or Partners,
  • Provide support to Project Manager on all issues related to projects schedule,
  • For Reference Library, develop and maintain the schedule templates,

Performance measurements:

For  tender:

  • Quality of achievable and winning planning for tenders, with contractual milestones requested and risks linked to planning Mastered
  • on-time delivery of all tender deliverables requested to fulfill RFP requirements,
  • on time delivery of schedule analysis for decisions by the Tender Team : critical path, compliance with tender strategy related to contractual milestones, planning risks, mitigation plan and list of ambitions.
  • list of potential gaps between project schedule defined in tender and Platform Reference Library schedule


For contract or program execution:

  • baseline approved (internally and by the Customer) and managed,
  • regular and consistent scheduling updates, with potential delays analysis and actions plans proposed to the project team,
  • On time delivery of KPIs (OTD, documentation, Gate Reviews GO on time, sales, cash, …)
  • Alstom scheduling “excellence” KPI relative to monthly schedule maintenance activities



Experience and Qualifications:

  • Bachelor’s degree in related discipline or equivalent related experience
  • Minimum of 5 years of related planning experience
  • MS Office proficiency
  • Ability to work independently, trustworthy and self-motivated; and proactive.
  • Demonstrated ability to work effectively as part of a cross-functional team
  • Strict attention to detail and process oriented
  • Strong communication skills & time management skills
  • Up to 10% travel
  • Primavera and/or MS Project software skills required

We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.


Alstom abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.


Accommodations for Applicants with Disabilities

Alstom provides reasonable accommodations and/or assistance to applicants with disabilities and disabled veterans (including but not limited to other protected veterans and individuals with known physical and mental limitations).  If you need a reasonable accommodation/assistance for any part of the application and/or hiring process, please note this in our online application.


Successful applicants will be required to undergo pre-employment drug testing for unauthorized substances. Marijuana and medical marijuana are considered unauthorized substances. Additionally, upon date of hire, applicants will be required to complete the U.S. Department Homeland Security's I-9 form confirming identity and authorization to work in the United States.


Job Segment: Manager, Supply, Testing, Pre-Sales, RFP, Management, Operations, Technology, Sales

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