Administrative Assistant

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Date: 5 Nov 2023

Location: Plattsburgh, US

Company: Alstom

Req ID:424977 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide


Job TitleAssistant Indusrial Management

Job CodeGM-AS-00

Purpose of the job:

Under supervision of the Indusrial Management, performs administrative work to assist in the coordination of all activities;

This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organisational and communication skills and a proactive 'can-do’ attitude.


Organisation structure:  

PLatsburgh Site - Industrial Department

Reports directly to:

Director of Operations Plattsburgh

Network & Links   


  • Providing explanations and support and exchanging information between and with  Industrial Department /  Operations and Methods and HR, Finance2, Managing Director as required
  • Administration and payroll guidance and asistance for associated departments


  • External Suppliers (hotels, Car rental,….)
  • Travel agencies
  • Other sites for training and visitor as needed


This list of responsibilities is not all-inclusive and may change, be added to or deleted at any time by manager/supervisor

Following List is for Industrial Department Activites

  • Act as the point of contact between the Top Management of Industrial Department
  • Undertake the tasks of receiving calls, take messages and routing correspondence for Industrial Department
  • Handle requests and queries appropriately
  • Maintain professional and personal agenda, arrange meetings and appointments and provide reminders for Indusrial Department
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system
  • Travel management ; Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims
  • Invoice management; Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
  • Maintaining records related to grievances, performance reviews, and disciplinary actions
  • Maintaining computer system by updating and entering data/Creating and distributing documents
  • Take charge of all Purchase Request, Purchase Orders including managing external vendor queries

Performance measurements:   

  • Service delivery accuracy, robustness, timeliness
  • Efficiency of logistics management


Educational Requirements


  • Associate degree in HR-related field required


  • Bachelor’s preferred



  • 5+ years’ related to an executive administrative assistant, senior executive assistant or in other secretarial position
  • Proficiency in MS Office with expertise in Word, PowerPoint and Excel
  • Confirmed experience in verbal and written business correspondence in both Local language and English
  • Full comprehension of office management systems and procedures


  • Knowledge of SAP success factors, having worked in a matrix environment/structure.
  • Knowledge of Finance and/or HR is a plus

Competencies & Skills 

  • Excellent problem solving, critical thinking and communication skills
  • Proactive and efficient responses to pressing issues and challenges
  • Exemplary planning and time management skills
  • Ability to multitask and prioritize daily workload
  • Excellent organization & planning capabilities
  • Discretion and Confidentiality
  • Knowledge of communication tools (Outlook, Teams)
  • Strong interpersonal skills

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 





Job Type:​Experienced​

Nearest Major Market: Plattsburgh

Job Segment: Secretary, Administrative Assistant, Payroll, SAP, ERP, Administrative, Finance, Technology

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