Office Administrator

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Your future role

We have an exciting opportunity available for an experienced Administrator to join us in Perth as our Office Administrator for our Service Support Services Agreement (SSA) contract. In this role you will be a critical part of the team and be a key contact for our St Georges Terrace office, where you will be based 5 days per week, 8 hours per day. You will primarily be responsible for office management and support, facilities maintenance coordination and assisting in the Project Director with travel and diary management.

We’ll also look to you for;

• Managing access cards – maintain register and allocate cards.
• Maintaining and coordinating office access for visitors and Alstom Corporate guests.
• Reception management.
• PPE – Maintain supply for the project.
• Budget – Management of all PRs and POs for office Administration i.e. Rent payments, electricity, parking, coffee machine etc.
• Business cards – placing and managing orders as required.
• Coordinating Alstom events (Ru OK day, International Women's day) – key contact for ordering / managing catering PR/PO.
• Key register - maintain security and storage of keys.
• Kitchen - maintain kitchen supplies and kitchen equipment.
• Administration of desk booking software.
• Onboarding new employees with site and company information.
• Providing leave coverage for the Site based Project Coordinator (maintaining a Perth based presence).

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: 

• A self-motivated individual who works well in a dynamic role that is integral to the support and success of both the Office environment and the greater project.
• Excellent communications skills you will be experienced in both written and verbal communication to stakeholders at all levels of the organisation.
• Be highly organised and structured by nature and be able to demonstrate this through previous experience.
• Technologically savvy with skills in MS Office and experience with an ERP (preferred).
• Significant experience in a similar role or a role that would easily adapt to the Office Administrator position.

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also benefit from:

• Being part of a collaborate team, supporting a critical project for Alstom ANZ.
• 18 weeks paid parental leave.

• Free gym membership.
• Purchased annual leave and a novated leasing scheme.
• Independent and confidential wellbeing support for you and your family.
• Our investment in your development, through award-winning learning.
• Stability, challenges and a long-term career enabling you to steer your progression in whatever direction you choose.
• A competitive package that recognises your performance and potential.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.

We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email: hr.accessibility@alstomgroup.com.

For internal applicants, please ensure you confirm your eligibility to apply with your Supervisor and relevant Human Resources representative prior to submitting an application.

As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and alcohol testing.