Project Administrator

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Date: 13 Oct 2026

Location: Ottawa, CA

Company: Alstom

Req ID:529961 

 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Could you be the Project Administrator in Ottawa, ON we’re looking for?

Vacancy Disclosure

  • Temporary/Full-Time
  • Existing Vacancy

Your Future Role

As a Project Administrator, you will provide administrative, document control, and project coordination support to ensure the successful execution of projects. You will work closely with Project Managers and cross-functional teams while supporting contract administration, correspondence management, reporting, and stakeholder communications.
Key Responsibilities:
  • Support compliance with Contracts, Claims and Insurance Management (CCIM) requirements and alert the Project Manager to any observed non-conformance.
  • Collect, organize and maintain project data to support correspondence management and documentation of project positions.
  • Assist with the preparation of documentation and information required for claims and counterclaims activities.
  • Maintain records demonstrating compliance with contractual obligations, including performance, delivery dates, quantities, and variations.
  • Review and support the management of incoming and outgoing project correspondence.
  • Maintain correspondence logs and support KPI reporting activities.
  • Establish and maintain centralized project document management systems.
  • Assist in gathering information required for variation order proposals and prepare initial drafts for Project Manager review.
  • Provide administrative support to the project team, including scheduling meetings, recording meeting minutes, tracking action items, and distributing project-related documentation.
  • Escalate issues and project-related concerns that may impact project execution.
  • Process indirect purchases through SAP Ariba.
  • Support invoicing activities and liaise with internal stakeholders to facilitate project execution.
  • Assist with maintaining positive customer relationships and communication.
  • Other relevant responsibilities as assigned by manager.

All About You

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:
  • College diploma or bachelor's degree in Business Administration, Project Management, Office Administration, or a related field.
  • Minimum of 1 year of administrative experience in a similar role.
  • Experience with document control and correspondence tracking.
  • Experience collecting, organizing, and reporting project-related data.
  • Proficiency with Microsoft Office applications, including Excel, Word, and SharePoint.
  • Experience working with cross-functional teams and multiple stakeholders.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to analyze information and appropriately escalate concerns or risks.
  • Strong attention to detail and ability to work accurately in a fast-paced environment.
  • Proactive approach with the ability to manage competing priorities.

Compensation

The expected compensation for this role is $50,000 - $70,000 CAD per year. Final compensation will be based on skills, experience, and internal equity.

Things You'll Enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:
  • Working with a diverse and inclusive team
  • Contributing to sustainable transportation solutions
  • Career growth opportunities locally and globally
  • Learning from experienced industry professionals
  • Collaborating in a safety-focused environment
  • Being part of an innovative and international organization

Use of Artificial Intelligence

We do not use artificial intelligence in the recruiting process for this role.

Interview Process & Candidate Communication

Candidates who participate in an interview for this role will be informed of the hiring decision within 45 days of their final interview date.

Accessibility & Equal Opportunity

We are an equal opportunity employer and are committed to providing accommodation throughout the recruitment process. We’re committed to creating an inclusive workplace for everyone.
If you require accommodation during the hiring process, please email us at humanresources.accessibility@alstomgroup.com while referring to the job requisition number, job title and location you applied to.
Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?


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