N05 Project assistant & PMO

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails,

and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener

and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Alstom is the biggest supplier of trains in Norway. Approximately 1/3 of Norway’s total fleet of passenger trains (approx. 250 trains) are produced by Alstom. We are proud to be part of Norwegian rail mobility history for 150 years.

Since the 1870’s, Alstom, including Strømmens Værksted, have introduced innovative mobility solutions to the Norwegian railway. We are committed to continuing to develop smart, innovative and sustainable mobility solutions that strengthen the railway’s position as the greenest public transport mode in Norway.

The position is permanent.

Could you be the full-time Project Assistant in Oslo,Norway we’re looking for?

Your future role

Take on a new challenge and apply your project assistant expertise in a new cutting-edge field. You’ll work alongside proactive and motivated teammates.

You will be responsible for providing a confidential, effective, and professional service to the Project Director and the team. Furthermore, you’ll assist the Project Director to ensure time efficiency and support the team in achieving key milestones. Day-to-day, you’ll work closely with teams across the business (such as project management, communications, and operations), coordinate key activities, and much more.

You’ll specifically take care of managing schedules, facilitating effective communication, and supporting project planning, but also contribute to maintaining key project dashboards and organizing communication events.

We’ll look to you for:

• Providing project assistance and administrative support

• Managing and recording annual leave for the project team

• Liaising with the project team to gather information for the Project Manager

• Compiling reports for project reviews

• Arranging meetings, including room bookings, equipment, and refreshments

• Handling travel arrangements such as flights, hotel bookings, and visas

• Managing expense sheets in e-tools

• Diary management and scheduling

• Preparing agendas, writing meeting minutes, and creating PowerPoint presentations

• Managing purchase requests and invoice payments

• Providing onboarding support for new team members

• Supporting critical tasks for key project milestones

• Building and publishing a quarterly newsletter

• Leading the organization of specific communication events

• Maintaining project KPI dashboards and leading improvement initiatives

• Updating the Project Management Plan and other relevant project plans

• Planning project activities in Norway

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Graduated with a bachelor’s degree

• Very good command of written and spoken English

• Experience using corporate intranet software to book travel

• IT skills – proficient in Microsoft Word, Excel, PowerPoint, and Outlook

• Strong relationship-building and communication skills

• A team-oriented and customer-focused mindset

• Autonomy, initiative, and the ability to anticipate and solve issues

• Experience in project management in an industrial environment is desirable

• Rigorous and structured approach with a strong sense of anticipation

• Positive attitude, curiosity, and high energy levels

• Thriving in a dynamic, fast-paced environment with tight deadlines

• Fast learner with the ability to handle complexity and go the extra mile

• Willingness to collaborate with a diverse team of stakeholders

• Comfortable working in a highly international and multicultural environment

Things you’ll enjoy Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from boring daily routines

• Collaborate with transverse teams and helpful colleagues

• Contribute to innovative projects

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone