Project Coordinator & Document Controller (TSSSA)

Req ID:533357 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

POSITION IN THE ORGANISATION – Project Coordinator & Document Controller (TSSSA)– Ref: 533357

HIERARCHICAL MANAGER

Project Director (TSSSA)

Interfaces: The successful candidates will be responsible for the following:

PURPOSE:

• Provide confidential, effective and professional service to the Director and Project Team
• Assist the Project Director and the Project Team to guarantee time efficiency, communication and organization.
• Provide support on any specific subjects linked to the activities of the department.

MAIN RESPONSABILITIES  

Documentation Management:

• Liaising with project team on a regular basis to obtain various information for the Project Director/s
• Compiling reports for Project reviews
• Track and manager the established project repository and data base evolution (Documentation Master List) including reference numbers generation.
• Establish and maintain the Electronic Documentation Management System
• Monitor the project/program documentation management KPI’s

Project & Administration Support

• Fully manage and launch PR/PO process via SAP/GSI

• Provide support in making PowerPoint presentations
• Prepare agendas for the meetings, write minutes
• Diary management for the team
• Travel arrangements and coordination of flights/hotel bookings/visa/advances

• Provide the necessary support to newcomers in the team

• Manage expenses sheets in the e-tools (team support)
• Managing and recording annual leave, birthdays of Project team
• Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
• Arranging meetings – including room bookings, equipment, refreshments, etc

Line Manager Support

• Manage Travel claims

JOB LOCATION / MOBILITY

• Nigel Site, with some travel and/or missions (internal and external)

REQUIREMENTS

• Degree level or Equivalent in documentation
• IT skills – competent user of Word, Excel packages, Email, Internet. Good command of software (word, excel, PowerPoint, Outlook) and computer – advanced level
• Company’s intranet travel bookings (CWT)** for internal applicants
• Shorthand and Typing
• Senior Secretary course

EXPERIENCE

• Good knowledge of Alstom & other functional areas within the organization
• Basic knowledge of domestic market
• Flexible and the ability to multi task

COMPETENCIES & SKILLS

• Trustworthy / Confidential / Discretion
• Sense of urgency
• Autonomy, good sense of initiative and ability to anticipate and solve issues
• Quality rather than quantity service
• Reactivity
• Good relationship and communication skills
• Team-spirit and customer focused

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.