Project Assistant (TSSSA)

Req ID:470191 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

PURPOSE OF THE JOB:

• To support the project team with administrative tasks to ensure the project can proceed according to plan.
• Regularly write reports, attend meetings, analyze data, manage resources, create schedules, update and file documentation, and track progress toward milestones.
• Provide direction to project team members or assist them with their duties to meet deadlines.
• Use your knowledge of effective project management practices and organizational skills and work closely with managers to determine what they need and how they can contribute to the project's success.
• Be familiar with project management tools and office software to make  tasks more efficient and which will help the team to adapt to overcome challenges as they arise throughout the project.
• Documentation management for full project

POSITION IN THE ORGANIZATION –

MAIN OFFICE LOCATION:

• Located in Fourways (Monte Circle) 
• May also be required to work from time to time at the Alstom Ubunye Site located in Nigel
• Work with Cross Functional Teams to execute Sourcing Strategies i.e. Central Teams, Suppliers, Projects Team, Supplier Quality, Supplier Development, Supply-Chain, Quality, Engineering, Economic Development, Legal, Finance, Contract, EHS, Security, etc.

KEY ACCOUNTABILITIES

• Involves ensuring team members can collaborate, work efficiently, and have the necessary tools to meet upcoming deadlines.

RESPONSIBILITIES / KEY ACTIVITIES

• Create timelines, milestones, and deliverables to contribute to effective project planning
• Sound knowledge of company policies and procedures including relevant reporting and administration procedures
• Sound knowledge of customer requirements
• Sound knowledge of quality control procedures
• Sound knowledge of reporting lines and escalation procedures
• Change control and claims procedure
• Corporate Governance
• Knowledge of  SAP would be an advantage  - to manage all PR Request for the Project Teams
• Sound knowledge of tender process & administration
• Customer & supplier service skills
• Following up on the progress of action items and other tasks and reporting to the project manager
• Supporting team members in completing their tasks to ensure they meet milestones
• Updating and organizing project files, such as meeting minutes and progress reports
• Using project management software to maintain charters and process flows
• Assisting in risk mitigation, identification, tracking, management, and resolution
• Scheduling meetings, conference calls, and project-related events with team members
• Observing the team's performance and providing detailed updates to the project manager
• Assisting in the preparation of project presentations and reports for senior managers
• Conducting research and gathering data to support project initiatives and encourage good decision-making practices
• Assisting the project manager with budgeting, logging expenses, and filing financial reports
• Facilitating communication among team members and liaising with the project manager
• Seeking opportunities for process improvements and making recommendations
• Writing and distributing project-related messages, such as memos and status updates
• Collaborating with cross-functional teams that include a diverse range of personalities and skills

EXPERIENCE PREREQUISITES & REQUIRED COMPETENCES

EDUCATIONAL REQUIREMENTS

MANDATORY:

• Bachelor's degree in business administration, management, or a related field.
• Courses in project management, organizational behavior, and business communication are particularly valuable.
• ERP - SAP
• Good command of software (word, excel, PowerPoint, Outlook)
• Company’s intranet travel bookings (Carlson Wagonlit)

DESIRABLE:

• Shorthand and typing

EXPERIENCE

MANDATORY:

• Basic knowledge of project management
• Flexible and the ability to multi task

COMPETENCIES & SKILLS

• Trustworthy / Confidential / Discretion
• Sense of urgency
• Autonomy, good sense of initiative and ability to anticipate and solve issues
• Quality rather than quantity service
• Reactivity
• Good relationship and communication skills
• Team-spirit and customer focused

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.