Procurement Tender Manager

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Date: 22-Sep-2022

Location: Naperville, IL, US

Company: Alstom

Req ID:325698 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

JOB TITLE & JOB CODE

Job Title (Job Code):         Procurement Tender Manager Site (PTM) (SO-TP-02_004; SO-TP-02_005 ; SO-TP-02_006)

 

PURPOSE OF THE JOB

  • Build robust and competitive tender Procurement cost, scope & schedule commitment
  • Manage Product Procurement reference to prepare tenders to come and starting, to fit to Region market prices and Customer needs, in coordination with Procurement Platform, Product and Solution
  • Ensure that the Tender contributes to the Platform procurement objectives

ORGANISATION

Organisation structure (job belongs to..)

All Regions - Product Lines, Site procurement organizations

Tender Teams

 

Reports directly to:

Site Procurement Manager/Director

 

Other reporting to:

Tender Manager / Director

Procurement Tender Manager Leader or Turnkey/System (if applies)

 

Direct reports:

Buyers: functional report

PTMs acc. Tender size & Organization

Network & Links

Internal

  • Tender teams, Procurement Platform Director (PPLD), Tender & Project (T&P) network
  • Procurement Local/Global team,
  • Procurement Project Managers
  • SPDs of the involved sites
  • SSMs and respective teams

External

  • N/A

 

 

 

 

 

MAIN RESPONSABILITIES 

A. Ensure Tenders are anticipated and prepared with robust Product reference cost management

  1. On Products managed by Platform Reference Library (Ref. Lib.):
  • Regularly extract ERP data to assess most recent Product competitiveness from current Project(s), liaise with Procurement Project Manager (PPM) in charge, in a format compatible with Tender works (*),
  • Liaise with the Procurement Platform Team (Procurement Product Manager (PPrM) or Platform Director – PPLD, according product split) to check consistency with Region expectations on the market and contribute to the competitiveness management of the Ref. Lib.
  • Ensure Procurement Ref. Lib. files and Competitiveness improvement plans are consistent to be used for any Tender to come, using the Reference Product

 

  1.  On Products not managed by Platform Reference Library (Ref. Lib.) = Procurement Product Cost Reference management:
  • On anticipation to key tenders, lead pre-tendering activities, build a Product Cost reference in extracting data from the ERP, update the costs in the relevant economic baseline, and extract from Procurement Project files last forecasts (incl. Business Award (BA)s), liaise with PPM in charge, in a format compatible with Tender works (*),
  • If the Product is planned to be regularly used on Tenders on the 3 years plan forecast, regularly extract ERP data to assess most recent Product competitiveness from current Project(s), in a format compatible with Tender works (*),

(Assess current measured performance vs previous formal Reference Cost reviews).

  • Maintain Procurement Product Reference costs with same Tender file format, in order to be able to use them for any new Tender to come as starting work documents,
  • Ensure (or organize / lead) Platform ASIP Review (PAR) meetings (Product-Platform ASIP Review) are conducted on the Projects using the Products in charge, ensure decisions are made leading to the yearly targets (Y1/Y2/Y3).
  • Manage Idea Generation Meetings (IGM), Ensure supplier suggestions are brought by Buyers, Ensure the link with the Design to Cost (DTC) team for regular cost challenge,
  • Challenge Platform & Customer requirements where and when relevant,
  • Ensure implementation of actions, identify risks and mitigation plans
  • Maintain the relevant progress dashboard and ASIP performance synthesis (project management type).

B. Tender management: coordinate, consolidate and secure Sourcing activities, performance & efficiency on whole Tender

  • Ensure clear inputs on contract conditions, economic baseline, Tender Product Breakdown Structure / Bill Of Quantity (PBS/BOQ) coordinated with Engineering & Industrial, MoB matrix, … are provided by Bid Team according the Tender schedule and the level of robustness expected from Procurement in a formal Instruction For Quotation (IFQ) according PMM (Project Mgt Manual) rules.
  • Ensure requirements (by gap vs. Product Reference Cost or Ref. Lib) are provided to SbS engineers & Domains 
  • Challenge tender requirements when relevant (promote standardization or optimum technology)
  • Define Tender Procurement strategy.
  • Define the Procurement Cost Reference to take as reference of the Procurement Tender in the portfolio of Product Cost reference prepared off-cycle (cf. Point A) and/or Ref. Lib, checking its robustness and accuracy
  • In case of new innovative product for a given commodity or equipment, progressively build robust cost assumption according to proven models, to be reviewed with (or provided by) commodity managers/buyers
  • Lead commitment reviews with commodities based on the Sourcing commitment sheet.
  • Consolidate the sourcing commitment in tender phase and the preliminary supplier list
  • Propose committed savings based on Product cost reference or Ref. Lib. competitiveness improvement plans, and/or Tender idea generation and convergence meetings (“SAMP” Saving Assessment & Mitigation Plan)
  • Propose a risk register, incl. mitigation plan, to be assessed with Tender team, (“RAMP” Risk Assessment & Mitigation Plan)
  • Manage the commitment construction with the sourcing community
  • Lead competitiveness reviews involving the management
  • Build the costing based on the formal TPP (Tender Procurement Plan, standard tool to be used to build the whole sourcing commitment), and the macro planning feasibility (commodity checks with Tender Planning Manager)
  • Manage the Sourcing Alignment Review (SAR)
  • Present the Procurement Tender Quality Cost Delivery (QCD) commitment for validation during the Tender Procurement validation meeting and ensure the closure of open actions before submittal of the Procurement inputs
  • Assess, jointly with the Tender team, the opportunity and risk related to early agreements with suppliers (“Pre-Bid agreement”), taking into REX of similar experiences, in order to increase the maturity level of
  • For tenders requesting sourcing localization in specific Countries:
  • Animate the collection of information on the local network of companies involved, ensure a full overview of the supplier capability network (if possible, to be anticipated before Tender start),
  • Ensure a mastering of a local supplier competitiveness. (based on mastered cost from existing designs)
  • Ensure auditability & REX (return of experience) of Procurement Tender commitments: keep track of approvals in the Bid Validation tool (BSV), Procurement prices & improvement plans per commodity in the Procurement Commitment Repository (i.e. recording of Tender Procurement Plans (TPP) in SCOR).

C. Promoting the Alstom Code of Ethics and adhering to the highest standards of ethical conduct.

(*) On some Products or Platforms, it can be agreed to transfer ERP extraction & Bill Of Material (BoM) management to Platform Team

Performance measurements:

  • Q: Product QCD Reference accuracy, Tender Procurement Robustness index, Awards – Hit rate ration
  • C: Committed savings, gaps to Target, Risk mitigation Plan feedback on Launch Gate review (LGR)
  • D: Pre-bid agreements, Project start Rex, Tender Transfer Meeting (TTM) & Financial Project Review n° 0 (FPR0)

 

 MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

MASTER in purchasing or equivalent (engineering, project management…)

Desirable:

  • N/A

Experience

Mandatory: (according size, stakes, complexity of the Tender)

  • Interest in technical field

5 years of experience (Project, Sourcing, Engineering, Quality…)

Desirable:

  •  N/A

Competencies & Skills

  • Ability to work in a matrix environment
  • Communication skills & Team spirit
  • Ability to challenge
  • Results oriented
  • Rigorous and structured
  • International mindset
  • Fluent in English

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

 

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

 

 

 

 

Job Type:​Experienced​


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