Material Expeditor

Req ID:465056 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Objective: 

• Manage supplier's portfolio (Internal and/or External suppliers) for ensuring goods delivery at right time, quantity and place based on Alstom needs.
• Express delivery needs to suppliers and contribute to governance of the Supplier's delivery performances. 
• Drive action plan for performance improvement & contribute to risk management.
• Collaborate with the Procurement team to ensure the contractual agreements are reflected in the ERP (Enterprise Resource Planning) system.

Reports directly to:

Material Planning Management

Network & Links

Internal

• Logistics Teams
• Production / Maintenance & Repairs Operations
• Procurement
• Quality
• SDPM (Supplier Delivery Performance Manager)
• PrSCL (Project Supply Chain Leader) / PrIdM (Project Industrialization Manager)
• Finance
• Global Supply Chain Team
• Internal Suppliers (other Alstom Sites)      

External Suppliers

• External Suppliers
• Transportation Provider
• 3PL (External Logistics Provider)

Missions

• Follow up deliveries and ensure the availability of goods for Alstom projects
• Monitor Supplier's performances KPI's
• Participate/lead Supplier's performances improvement

Tasks

• Communicate the Material Planning documents (Purchase Orders, Schedule Agreements) to Suppliers and follow up Suppliers confirmation
• Analyze Suppliers confirmations vs. Alstom needs and evaluate the risk/impact anticipation on production/service projects
• Identify priorities associated with risk/impact anticipation and set up recovery actions
• Organize and maintain regular reviews with Suppliers in order to check the status of deliveries and their delivery performances
• Collaborate with Material Planning Management/SDPM to validate worst Suppliers and define appropriate action plan
• Contribute (when involved) to Supplier Capacity Assessment
• Contribute (when involved) to Supplier's Light Capability Assessment (LSCA)
• Contribute to new business risk assessments and mitigation action plan

• Manage Material Availability (missing parts)
• Managing suppliers and related activities to drive cost, lead time, and on time performance.
• Manage Purchasing Document for Stock Items. Administrate and maintain purchase orders and change orders according to procedures.
• Manage Acknowledgement of Purchasing Document for Stock Items
• Follow-Up Needs Expression & Deliveries – Expedites the delivery of critical parts to production as needed and communicates updates to management and the project team.
• Coordinate Delivery Crisis Solving
• Coordinate with all departments regarding supplier related issues within assigned commodities including but not limited to Immediate Actions (I.A's) and Over, Short & Damage (O, S & D's) reports.
• Maintain documented records for both internal and external communications as it relates to commercial issues.
• Manage Capacity Self-Declarations
• Manage Supply Chain & Capacity audit, Manage Specific Conditions for Vendors
• Consolidate Vendor Demand Multi-Business / Multi-Site
• Travel to the Alstom companies and other Suppliers facilities as part of the material delivery follow-up
• Discusses defective or unacceptable goods or services with quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
• Approves invoices for payment.
• Communicate engineering releases and engineering change notices to suppliers.
• Provide information to Management and Projects to keep them informed of any critical issues within assigned commodities, utilizing standard reporting processes and procedures.
• Participate in Special Projects/assignments as required and/or directed.
• Update and maintain SAP (GSI) with accurate delivery dates and PO acknowledgment confirmation.
• Any and all other responsibilities, in addition to those mentioned above, as assigned by supervisor/manager. Any interpretation/clarification with responsibilities above will be settled by the supervisor/manager.

General scope

• Apply APSYS (Alstom Production System) roadmap and Golden Rules
• Respect Alstom EHS policy
• Participate to EHS improvement and targets achievement
• Respect Alstom Ethics & Compliance codes

This list of responsibilities is not all inclusive and may change, be added to or deleted from at any time.

Educational Requirements

Mandatory:

• High school graduate or equivalent
• Very good communication skills   
• Prefer Associates degree in  Supply Chain / Engineering/Industrial/Business administration, or other related field.
• ERP knowledge (SAP preferred)

Experience

Mandatory:

• 3 years experience in Material Planning/Expediting
• English 

Competencies & Skills

• Materials requirements planning
• Supplier Delivery Performance Management
• Inventory management & Material Planning techniques
• Transport & Distribution
• Supply Chain information systems
• Data analytics
• Procurement
• Agility
• Resilience
• Collaboration

Working Conditions (Industrial/Environmental)
Working conditions, i.e. shifts, overtime, exposure to environmental hazards etc. Attachment B list common environmental factors use it to determine the environmental requirements for this position.
 

Physical/Mental Requirements
Attachment A lists common physical/mental requirements use it to determine the physical requirements for this position. Then use this space to list the required physical/mental requirements.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.