Facilities Manager

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Date: 23-Jun-2022

Location: Mumbai, India

Company: Alstom

Req ID:322348 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide


Minimum of 15 years experience with Multinational Organisation. Project/ Manufacturing experience would be preferred.



Minimum Graduate with specilisation/ academic exposure in Welfare/ Commerce




General Skills:

  • High on Ethics and Moral conduct
  • Strong leadership and motivational ability.
  • Excellent interpersonal and customer relationship skills
  • Strong written and oral communication skills.
  • Excellent problem solving and decision-making skills.
  • Ability to develop and manage operating & capital budgets.
  • Experienced in hadling multiple Sites
  • Strong time management skills and good team player.
  • Significant Vendor management and finance skills.
  • Proficient in Workflow and Applications



General Administration & Facilities Management 


  • Responsible for managing the daily facility related operations of assigned site(s).
  • Having experience of working within an outsourced facility Management environment or fully leveraged environment.
  • Transport, cafeteria, housekeeping and all general administration work activities in the location.
  • Implement actions required improving the overall quality results of each operation. 
  • Implement all policies and procedures and to make suggestions for improvements as and when required.
  • Responsible and accountable for Housekeeping, Gardening, Security services and other allied services
  • Accountable for Pest Control, Courier & Staff catering
  • Compliance to agreed service levels with vendors.
  • Monitor operational performance to stay within budget limits.
  • Control costs and make suggestions to optimize them. 
  • Providing continuous inputs to the operations team to upgrade existing services and improving the process efficiency. 
  • Monitoring the overall functioning of processes, identifying the improvement areas and implementing with adequate measures to maximize Employee satisfaction.
  • Preparing & Reviewing the MIS reports as per the SLA with a review to appraise management of the process operations and assist in critical decision-making process.
  • Carrying out site statutory Audits to ensure that the all the statutory compliances are maintained by the vendor for the staff employed. 
  • Preparing MIS reports on monthly, half-yearly, annually on regards all facility activities (i.e., technical- equipment list/status, load details, power utilized, materials consumption, PPM’s, incident soft service, mail room, pantry, shuttle service, mandate, etc.)


Asset Management & Technical Services 


  • Responsible to take care of all Assets management at Site
  • Maintaining and execute the facilities operational works (Power controls, HVAC systems, BMS operations, Fire control/Extinguishing systems Secure access controls) and implementations as per schedules by coordinating with facility team.
  • Maintain Asset management by Updating the equipment’s and building assets details in online portal and keep tracking the useful life cycle for upgrading or renewal the contracting as required.
  • Preparation of all service & AMC contracts and follow up
  • Do Coordination’s & Follow-up with contractor/vendor, activities regard the equipment’s and interior maintenance.
  • Have an interaction with building maintenance team for general compliance auditing and other general maintenance activities


 Finance & Vendor Management


  • Interact with accounts for processing the invoices and payments for accomplished jobs by the Service Providers & Vendors.
  • Accountable for the vendor management in respect with the equipment’s contract servicing and procuring materials for regular general operations.
  • Do Budget forecasting on annually for facility maintenance, costing in-line with equipment’s AMC and regular operational maintenance cost.
  • Ensure timely and correct payment to ensure Business Continuity.


 Travel Management


  • Transportation management coordination including policies, automation, & operations
  • Annual budget forecast and preparation in co-ordination with other departments.
  • Supervising the transport facility provided for employees and associates. Monitoring movement, maintenance and upkeep of vehicles Imparting training to staff & arranging respective training for the staff such as fire training for security as well all other staff.
  • Handling shifts, manpower management (Recruitment, Allocation) & overseeing VIP security / Events & Functions management.
  • GH Booking/Food arrangements/room allocation etc.
  • Hotel booking, Visa Support, Air ticket booking Coordination etc.
  • Arranging Airport transfers, Star Hotel bookings and other travel arrangements for Ex-Pats.
  • Responsible for Staff regular transport and Pool, Ambulance and extra cars


Government Liaison &Statutory Compliance Audit:


  • Liaising & Government - Liaison with various statutory authorities in complying with statutory requirements for the smooth functioning of the offices Clearance activities of STPI, Customs & Central exercise.
  • Liaising with Labour department, Telecom companies like BSNL, Police & other govt. agencies.
  • Comply strictly and all times with governmental and administrative requirements in relation to the activity of the Facility.
  • Hands on experience as Auditee


Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 





Job Type:​Experienced​

Job Segment: Facilities, Mailroom, HVAC, Manager, Telecommunications, Operations, Management, Technology