Accounts Receivable / Administrative Assistant

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Date: 06-Sep-2022

Location: Mississauga, ON, CA

Company: Alstom

Req ID:356082 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.

Join us as Accounts Receivable / Administrative Assistant, and you’ll be looking at a career-defining role based in Mississauga (ON), CA.


Provide support to the Parts and CRO team for Accounts Receivables and Administration.   


Accounts Receivable Responsibilities:

  • Pull invoices daily from SAP and save individually in SharePoint by customer > year > month
  • Submit invoices daily by email, Ariba portal, mail to customer AP contact/ invoice submission/ portal
  • Pull current Accounts Receivable status report from SAP and provide statement of account to each customer
  • Monitoring and maintaining up-to-date records for customer accounts and reviewing accounts in arrears to ensure appropriate actions are taken
  • Notifying debtors of overdue payments and accounts by telephone and email – including timely follow up if a reply is not received
  • Review status of each individual invoice in customer portal where applicable.
  • Hold customer meetings with customer when applicable
  • Communicate action items to internal stakeholders to resolve issues that may result in credit notes, invoice cancelation, procurement of additional qty of short shipments
  • Main point of contact for payment remittance receipts
  • Assist with account reconciliation when needed
  • Forward payment receipts to Cebu for payment application
  • Assist Project Controller with monthly/ quarterly cash projections based on cash-in expectation for each customer
  • Provide collection updates to Project Controller weekly/ biweekly meeting when asked
  • Provide information and support for the quarterly Debt provision
  • Provide Parts & CRO Accounts Receivable  status and analysis on a monthly basis.


Administration Responsibilities:

  • Manage the office – reception of visitors, room allocation, office supplies etc
  • Provide support producing operational and strategic presentation, reports, and briefs (PowerPoint, Word, Excel)
  • Lead onboarding of new employees
  • Ensure office best practice implementation across the business unit
  • Advise the company policies (travel, expenses, …)
  • Develop and carry out an efficient documentation and filing system
  • Manage the business unit key tracking documents (list of employees, site layout,
  • Assist the General Manager to guarantee time efficiency, communication and organization
  • Other Admin duties as required


High Knowledge of Microsoft Office Suite



  • College Diploma preferred
  • 4 years accounts receivable , Office Admin experience preferred
  • Office environment
  • Strong Computer Skills including MS office

  • SAP an asset


We thank all applicants for their interest; however, only those under consideration will be contacted.


Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 


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