Project Administrator

At Alstom, we build what millions depend on daily - rail transportation systems that can’t afford to fail. We’re more than 85 000 people worldwide creating the industry most diverse portfolio: high-speed trains, metros, trams, maintenance services and integrated systems.

More than a job: a mission

We’re looking for a Project Administrator who is organised and proactive to provide efficient administrative and planning support to Project Managers and project team members, based in a CBD location. This role plays a key part in supporting the successful delivery of projects and business improvement initiatives across the organisation. You will act as a central point of coordination, ensuring project administration, documentation, and processes are managed accurately and efficiently in a fast‑paced project environment. You’ll work alongside people who show up with ownership, passion, and dedication — because they know what’s at stake: the journey home.

Your role, your impact

• Providing day‑to‑day administrative and planning support to Project Managers.
• Managing project correspondence, documentation, and reporting inputs.
• Supporting project inductions, onboarding, and competency compliance for employees and subcontractors.
• Coordinating invoicing, purchase requisitions (SAP), stock movements, and subcontractor timesheets.
• Managing project office operations, including visitor reception, room bookings, and office supplies.
• Acting as a key link between internal teams (HR, Finance, Project Teams) and external customers and suppliers.

You’ll work with sharp, committed teams across Altom — solving complex challenges that shape the future of mobility.

What you bring

You are a highly organised and proactive administrator with experience supporting projects in a fast‑paced environment. You take pride in accuracy, collaboration, and delivering results.

• Several years’ experience in a project administration preferred or similar support role.
• Strong administrative capability with excellent attention to detail.
• Advanced IT skills (Word, Excel, PowerPoint).
• Sound organisation, planning, and time‑management skills.
• Strong interpersonal and communication skills, with the ability to support multiple stakeholders.
• A customer‑focused, action‑oriented mindset.
• The ability to use initiative, solve problems, and make objective decisions within scope.
• Resilience and professionalism in a demanding work environment.

How success is measured

• Projects supported and delivered to plan.
• Accurate, timely documentation and reporting.
• Smooth onboarding and compliance management.
• Efficient SAP, invoicing, stock, and timesheet processing.
• A professional, well‑run project office.
• Strong stakeholder relationships and teamwork focus.

Alstom, a great place to grow
Perks & Benefits

• 18 weeks paid parental leave.
• Discounted gym membership.
• Purchased annual leave and a novated leasing scheme.
• Independent and confidential wellbeing support for you and your family.
• Our investment in your development, through award-winning learning.
• Stability, challenges and a long-term career enabling you to steer your progression in whatever direction you choose.
• A competitive package that recognises your performance and potential.

Here, progress isn’t always easy — the scale is massive, the tasks are complex — but the impact is real. Because when the system runs, the train moves, and the city connects — that feeling stays with you. And the legacy lasts.

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.

We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email: hr.accessibility@alstomgroup.com.

For internal applicants, please ensure you confirm your eligibility to apply with your Supervisor and relevant Human Resources representative prior to submitting an application.

As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and alcohol testing.