Administrative Assistant

Req ID:472626 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time onsite Assistant General Management in Mexico, CMX, MX we’re looking for?

Your future role

Take on a new challenge and apply your managerial expertise in a new cutting-edge field. You’ll work alongside competent, dynamic, and friendly teammates. You'll assist in shaping the backbone of our organization by supporting the General Management team. Day-to-day, you’ll work closely with teams across the business (such as Finance, HR, and Operations), execute administrative tasks with precision and a proactive approach, and much more.

We’ll look to you for:

• Act as the point of contact between the Top Management

• Undertake the tasks of receiving calls, take messages and routing correspondence

• Handle requests and queries appropriately

• Maintain professional and personal agenda, arrange meetings and appointments and provide reminders

• Produce reports, presentations and briefs

• Develop and carry out an efficient documentation and filing system

• Travel management ; Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims

• Invoice management; Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses

• Supporting logistics organization for Executive & HR seminars

• Maintaining records related to grievances, performance reviews, and disciplinary actions

• Maintaining computer system by updating and entering data/Creating and distributing documents

• Serving as a point of contact with benefit vendors/administrators

• Take charge of all Purchase Request, Purchase Orders including managing external vendor queries

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

•  5+ years’ related to an executive administrative assistant, senior executive assistant or in other secretarial position

• Proficiency in MS Office with expertise in Word, PowerPoint and Excel

• Confirmed experience in verbal and written business correspondence in both Local language and English

• Full comprehension of office management systems and procedures

• Excellent organization & planning capabilities

• Discretion and Confidentiality

• Excellent problem solving, critical thinking and communication skills

• Proactive and efficient responses to pressing issues and challenges

• Exemplary planning and time management skills

• Ability to multitask and prioritize daily workload

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Collaborate with transverse teams and helpful colleagues,

• Work with a high level of autonomy to support management in administration and coordination tasks,

• Progress towards a deeper understanding of general management and leadership within the industry,

• Steer your career in whatever direction you choose across functions and countries,

• Contribute to innovative projects

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.