Commercial and financial project administrator / Kaufmännischer Projekt Sachbearbeiter /-in

Datum: 13.05.2023

Standort: Mannheim, DE

Unternehmen: Alstom

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, trams, and e-buses to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where 70,000 people lead the way to greener and smarter mobility, worldwide.


Join us as a Commercial and financial project administrator in Mannheim, Germany and you will be looking at a career-defining role.


Your mission?


As Project Commercial Administrator you are responsible for the independent commercial processing and reporting of projects as support for the project manager. If you are ambitious, committed and a team player, this is your chance to build your professional career in Mannheim, Germany.



Your key responsibilities?


The position in Mannheim is a great opportunity to be involved in the continuous improvement activities in the SERVICES division and to ensure that these are applied in the ongoing project work. You would have the opportunity to support the project manager in all commercial matters and to manage other project-related activities within the role.


Commercial administration of projects:
•    Creating orders in SAP with the appropriate project and network structure
•    Entering the incoming orders calculation in SAP and booking the incoming orders
•    Creation and sending of order confirmations, down payments, partial and final invoices, preparation of credit notes, monitoring of all customer payments
•    Plan, complete and track all commercial deadlines and activities
•    Setting up purchase requisitions in SAP, ordering and settling internal services


Assistance to the project manager in all commercial issues:
•    Time and cost planning and implementation of corrective measures
•    Preperation of monthly project reports, preview of sales, costs and balance sheet items as well as calculation of the overall result based on the work of the project core team
•    Correct presentation of the financial situation of the projects during the entire duration in the project core team
•    As part of the  tender/bid preparation, creating  bid calculations for uncritical projects with a low order value
•    Commercial support for the project manager regarding risk & opportunity assessment; claim management and penalty claims
•    Financial management of the guarantee and closure of the project after completion 

Project-related input for the controlling department:

•    Rolling  forecast of incoming payments for controlling as part of cash flow planning
•    Support of the  controlling in the preparation of the  final calculation and  variation analysis for the  bid calculation
•    Working  for the Controlling especially when creating the monthly reports, processing databases, etc. Assistance for the controlling department, in particular in preparing the monthly reports, editing databases, etc.


Minimum qualifications:


•    Completed commercial training in industry or business studies
•    3 years of professional experience in the  branch mentioned
•    Business fluent German
•    Good written and spoken English  skills
•    Basic knowledge of SAP
•    PC application knowledge with MS Outlook and MS Office (Word, Excel, Powerpoint)
•    Basic knowledge of project management processes and tools
•    Independent, goal-oriented and analytical working style
•    Team spirit, flexibility and commitment.



All internal employees must inform their Line Managers when applying.


Why Alstom?


Alstom is the leading company in the railway sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive, and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?


Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.






We are acting…



➔ You actively identify issues and risks and develop correction plans

➔ You are a problem solver

➔ You act process minded, data-driven and fact based



➔ You accept differences

➔ You excel in collaboration and


➔ You actively support inclusion



➔ Safety first

➔ You are all responsible to make it happen

➔ You adhere to the highest ethics and compliance rules