Railway Maintenance Services Junior Bid Manager

Alstom Job Listing Template

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Railway Maintenance Services Junior Bid Manager in Madrid we’re looking for?

Your future role

Take on a new challenge and apply your experience to manage the Tender Quality Costs Delivery Performance (QCDP) commitment for all bids from appointment as Bid Manager up to Tender Transfer Meeting (TTM) expertise in a new cutting-edge field. You’ll work alongside young and proactive teammates.

You will deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the defined tender budget. Day-to-day, you’ll work closely with teams across the business (Human Resources, Legal, Finance and Quality), support the Project Manager in the preparation of the First Financial Project Review (FPR0) and the closure of any open actions assigned to bid management, following the TTM and the first project execution gate and much more.

You’ll co-ordinate internal activities to identify and understand Customer's needs, but also promote the Company and its product.

We’ll look to you for:

• Co-ordinate internal activities to identify and understand Customer's needs
• Promote the Company and its product
• Co-ordinate internal activities to influence Customer Specification
• Ensure compliance with applicable Alstom rules & instructions
• Work in close relationship with Tender Leader and the full tender team including Sub-System bid managers
• Determine the complexity of the tender based on reliable information using criticality matrix
• Build in liaison with the Tender Leader the schedule to prepare the offer
• Prepare & Issue the Instructions for Quotations (IFQ)
• Support Tender Leader in defining bid commercial strategy
• Support Tender Leader with Partners (e.g. negotiation, T&Cs, preparation of joint offer)
• Assist the Tender Leader to perform Win No Go, Tender Review Meeting (TRM), Tender Transfer Meeting (TTM), Win Loss Analysis (WLA) and consolidation of inputs from Support functions
• Support Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc)
• Define the bid operational strategy
• Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy defined together with the Tender Leader and Platform
• Propose the Tender Project Organization and Work Breakdown Structure and have it validated
• Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors
• Identify, analyze and evaluate QCD gaps & manage the QCD review
• Check, challenge and properly consolidate documented commitments
• Prepare risks & opportunities reviews
• Organize risks reviews and ensure the elaboration of mitigation plan
• Prepare and maintain updated risk & savings registers,
• Elaborate the documentation necessary to submit to Customer
• Prepare the technical description of offered solution
• Make the technical clause by clause and/or list of derogations
• Prepare the project master schedule
• Elaborate the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
• Prepare administrative documentation upon delegation by Tender Leader
• Keep records of all documentation produced during tender preparation (RFP, Q&A, Presentations, letters, contract …) and ensure traceability of documentation versions up to contract signature
• Verify feasibility of evolutions requested versus the offered and approved reference
• Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender
• Review of the final contract documents before contract signature
• Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
• Support the Project Manager in the preparation of the first financial project review (FPR0) and the first project gate, with the objective to ensure a smooth transfer from bid to Project.
• Performance measurements: (On Time Delivery (OTD), QCD, Sales, Orders, Gross margin, etc.)
• Provide documents in time in compliance with the tender requirements
• Gap between Tender Review Meeting (TRM) and Project Review (FPR0)
• Compliance with Tender cost budget

All about you:

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Academic background: University degree in Engineenering or related studies.
• 2 years of experience in similar positions.
• English level C1
• Frenchs is a plus

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Work with new security standards for services.
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our cooperative working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.