Manager of Budget and Invoicing

Req ID:445326 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

The Manager of Budget and Invoicing will manage the budgeting and invoicing of contracts associated with maintenance, facilities, and operations projects. This position will work with contracted staff and Customer’s personnel to ensure budget requirements are met and invoicing is processed timely. In addition, this position is responsible for the coordination, planning, and development of any capital/rehab or operations budget.

Duties/Responsibilities:

• Provide effective coordination and oversight of budgets and invoicing.

• Liaison with Project Managers and Contract Managers in the execution of Contract Task Orders (CTOs), Work Directives (WDs), Work Orders (WOs) and Job Orders (JOs)

• Create and implement standardized practices and procedures used by department staff, including but not limited to processing invoices, entering requisitions, and troubleshooting Oracle issues for faster resolutions, cross training, and consistency.

• Manage in collaboration with department staff and the General Accountant on processing of invoices assigned to Operations cost centers to ensure resolution and payment.

• Collaborate with Purchasing, Contracts and Contract Compliance procurement activities for multiple departments (PTC, Equipment, Operations, Capital, etc.) including but not limited, procurement planning, contract administration, change orders and close out.

• Participate in the preparation and administration of the budget, monitor expenditures.

• Coordinate annual Capital or Operations budget planning process.

• Respond to inquiries from a variety of staff, outside agencies and direct Business Analysts/Administrators on preparing data and information to support a timely response.

• Collaborate with managers and various departments to accomplish organization and department objectives.

• Monitor and evaluate staff and contractors to establish training needs within the department to ensure objectives and expectations are met.

• Provide accurate reports and updates to SCRRA departments and stakeholders.

Required Skills/Abilities:

• English oral and written communication and record keeping ability.

• Strong Project or Contract management skills.

• Strong organizational skills.

• Ability to create and manage budgets for multiple departments.

• Ability to process invoicing.

Education and Experience:

• Bachelor’s Degree in Transportation, Business or related field or equivalent experience.

• 2 years of experience as a Business Administrator.

• 5 years’ experience working as a business or administrative assistant.

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Physical Requirements:

• Physically able to conduct inspections and carry equipment used for inspections.

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift up to 50 pounds at a time.

Other

• Must have a valid Class “C” California Driver’s license and no DUI’s within the last three years

• Able to work 24/7 environment

• Other task as required

Salary Range for this Position is $98,480.00 - $147,720.00 depending on experience/qualifications.

We thank all applicants for their interest; however, only those under consideration will be contacted.

Alstom is a global company where our people vision and values embrace Diversity and Inclusion (D&I). Wherever we operate and across all our businesses, we want to create an inclusive culture in which diversity is welcomed and appreciated. By bringing together people from diverse backgrounds and giving everyone the opportunity to contribute with their knowledge, skills, experiences and perspectives, we also generate value for Alstom and its stakeholders.

Employment at Alstom is based solely on a person's merit and qualifications directly related to professional competence. Alstom does not discriminate against any employee or applicant because of race, creed, colour, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.

It is Alstom's policy to comply with all applicable national, state and local laws pertaining to non-discrimination and equal opportunity. The Company's Equal Employment Opportunity (EEO) policy, as well as its affirmative action obligations, includes the full and complete support of the Company. Because it's just the right thing to do. We hope you think so, too.

Job Type:​Experienced​