Senior Project Contract Manager

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Date: 06-Mar-2023

Location: London, GB

Company: Alstom

Req ID:  364221

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide  


Senior Project Contract Manager

Location: London/South East, UK

Work Pattern: 37 hours per week

Excellent Salary

Benefits- Annual Bonus, Car Allowance, Contributed Private Healthcare, Life Assurance, Pension


Are you ambitious, driven and team-spirited seeking a permanent opportunity to build your career as a Senior Contract Project Manager?  Working in the London/ South East region of the UK, the Senior Project Contract Manager (SPrCM) is a key member of the project team tasked with providing guidance and leadership to develop, implement, and drive proactive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives; including extensions of time (EoTs), variations orders, contract amendments. The role involves working in close collaboration with the Project Manager and core project team. The Senior Project Contract Manager (SPrCM ensures proper record keeping and file preparation in support of robust claim files. The Senior Project Contract Manager (SPrCM can lead a team of Project Contract Manager or Junior Project Contract Manager or is an expert in terms of Contract Management



What That Means Day To Day


In this role you will be instrumental in driving the Contract Management activities with the support, when resources are allocated, of Project contract manager(s) and/or Contract Administrator(s). As well as proposing and justifying the sizing of the Contract management team that should support the Project and drive the Team towards proactive Contract Management, you will also:

  • Ensure application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.
  • Drive preparation of Contract Summary and ensure it is widely communicated and regularly updated.
  • Prepare with Core Project Team, Contract Management Strategy Plan (CMSP)
  • Organize the Contract Management Day with the Core Project Team
  • Carefully analyze the contract to build and drive implementation of Contract/Claim Management Strategy Plan, as well as keep it updated with project team on quarterly basis.
  • Contribute to CDRL by the Project Team members is launched in time, is accurately communicated, and updated. 
  • Monitor Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
  • Ensure timely issuance of contractual notices to customers/partners.
  • Establishe and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files. 
  • In collaboration with Documentation Controller and/or Project Contract Administrator, Project Contract manager or Junior Contract Manager ensures a reliable filing and easy access of correspondence from and to customers/partners.
  • Monitors/manages correspondence by analyzing (for and with Project Manager/Director) incoming and outgoing correspondence to customers/partners.
  • Contributes to REX
  • Monitors/manages insurance policy and keep its validity in collaboration with Regional Insurance Manager. Keeps the Regional Insurance Manager duly updated regarding all changes on the project that could represent any deviation of the reaching of the insurance policy.
  • Develops and produces any project specific processes and ways of working for contract/claim management.
  • Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
  • Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
  • Monitors customer/partner requests for variations / change orders / extensions of time.  Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM approval.
  • Provides creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
  • Reports on contract management and claims activities to the project, and Legal, and Contract Management teams.
  • Ensures Contract management KPIS are reported as per reporting deadlines including gathering the inputs from Key supplier Contract Managers and Insurance Managers
  • Provides training on contract/claim management to key project stakeholders, including project management, finance, engineering, and sourcing communities.
  • Anticipates events and risks associated with the contract management activities; proposes alternative proactive solutions to keep the situation under control.
  • Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
  • Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
  • For Dispute Arbitration Board (DAB) or similar non-litigation mechanism for dispute resolution, PrCM is required to prepare DAB files, referral notes along with substantial evidences and active participation in the process before the adjudication board or similar board.
  • For litigation process handled by Legal Team, PrCM will support Legal team or external counsel
  • Knowing how to use Wall C is a plus.
  • Must be able to travel up to 20% to 30% of the time.
  • Trains, develops, and share knowledge and expertise to Project Contract Managers, Junior Project Contract Managers and Project Contract Administrators



Who We’re Looking For


At Alstom we are agile, inclusive and responsible in everything we do. These principles form our values and behaviours and are an essential component of our assessment process and are fundamental qualities that we seek for all roles.

•    A degree in Engineering, Finance, Technical, Economics or business sciences, Law or applicable relevant experience.
•    English (mandatory) 
•    Contract/Claim Management experience (preferred) / Project Management
•    Read and interpret contractual documents, including terms and conditions, planning, and technical specifications  
•    Write routine reports and correspondence.  
•    Speak effectively before groups of customers or employees of organization.    
•    Understand project financials and impact of contract/claim management on project’s profitability.    
•    Solve practical problems and deal with a variety of variables in situations. 
•    Interpret a variety of instructions furnished in writing, oral, diagram, or schedule form.    
•    Ability to anticipate and manage conflicting priorities.    
•   To perform this job successfully, an individual should have knowledge of Contract Management systems; Project Management software; Excel Spreadsheet software and Microsoft Office Word Processing software.
•    Work in a proactive mode 
•    Operationally effective and accountable.  
•    Work transversally and collaboratively in a strong spirit of teamwork.  
•    Willingness and ability to be creative and bring forward new ideas and innovations.
•    Must be able to communicate with precision and transparency.    



What we offer


We offer a highly competitive starting salary, 25 days annual leave with the opportunity to increase this to 30 days, healthcare, life assurance, an excellent company-contributed pension scheme, and a wide range of flexible benefits that you can tailor to suit your life-style.


We value inquisitive, innovative and motivated people who are passionate about working together to reinvent mobility, making it smarter and more sustainable.


Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  We aim to have a welcoming and inclusive environment for individuals, of different ages, genders, ethnicities, disability, LGBT, religion and/or belief.


As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification: if you require any reasonable adjustments, please let us know.

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