Project Administrator

Req ID: 499285

Location: Wimbledon (Onsite)

Appointment Basis: Permanent

Apply by: 26/11/25

Salary: circa £40,000 + flexible Pension, Contributed Healthcare, Life Assurance, plus comprehensive and competitive social coverage (life, medical, plenty flexible benefits) 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be our Project Administrator to work in the railway sector in Wimbledon?

Your Future Role

Support and work as part of a small team responsible for all material supply and technical support (Technical Support and Services for Supply Availability) for the Class 701 AVENTRA trains operating from the Wimbledon maintenance depot. You will provide administrative support to the management team. You will organise travel and accommodation for staff as required, raise Purchase Orders for Non-Product Related items, handle invoicing and manage their completion, deal with local IT and office equipment issues, and liaise with the Human Resources (HR) team regarding HR concerns.

We'll also look to you to:

• Ensure that all members of the Project Core Team are provided with good working conditions.
• Ensure that all shared facilities (office, meeting rooms, etc.) are well used and maintained in good condition.
• Organise all business travel.
• Manage all processes required for Project Core Team members to gain access to the Alstom standard Information and Business Systems and provide associated training where applicable.
• Ensure new starters are fully equipped with the required access, IT hardware, phones, workwear, etc., on their first day.
• Manage the General Notice Board and keep it up to date with policies, briefs, notices, and more.
• Administer Non-Product Related orders in compliance with the defined directives and procedures from the Non-Product Related Procurement team (e.g., office-based items, phones, workwear, personal protective equipment, standard tools, vehicle hire, etc.).
• Support human resources policies in administering the HR aspects of the project (record absences, holidays, movements, training, overtime and pay, new starters, minutes taker in hearings, disciplinary actions).
• Provide general support to the Project Manager to arrange meetings, organise project events (internal and external), administer project documentation (including customer correspondence), and provide assistance and support for reports and presentations as required; provide administrative support to the Project Manager and take Core Project Team meeting minutes on behalf of the Project Manager.
• Be the first contact for depot visitors to Alstom. Provide inductions to visitors as required and manage the visitors' register.

All about you

We value passion and self-motivation over extensive experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed qualifications and traits that will help you succeed and grow in this role: 

• Be qualified to GCSE Grade C or equivalent level qualification in English and Maths
• You must be a self-starter, able to prioritise and manage your own time and activities, and relate well to people at all levels.
• You should be an effective team worker and create a team ethic that supports collaboration.
• You must be able to adapt to the requirements of the project and acquire new skills when requested as the project develops for self-development.
• You should display a professional attitude at all times and possess good interpersonal and communication skills.

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our agile working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive benefits (pension, life ins., medical)#
• Up to 52 weeks full maternity and adoption pay
• 25 days annual leave plus bank holidays, with the opportunity to buy or sell holidays
• Option to enjoy a brand new electric or hybrid vehicle with our salary sacrifice scheme 
• A wide range of flexible benefits that you can tailor to suit your lifestyle 

Equal opportunity statement:

Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

As a “disability confident leader accredited employer”, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.