Project Assistant

Req ID:517258 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

The Project Assistant provides confidential, efficient, and high‑quality administrative and operational support to the Project Manager and project team. This role is critical in ensuring effective time management, communication, organization, and smooth day‑to‑day project operations

Project & Administrative Support

• Create and track purchase request (PR) and ordering material (PO)
• Liaise regularly with the project team to gather information for the Project Manager
• Compile and prepare reports for project reviews
• Prepare meeting agendas, take minutes, and follow up on action items
• Provide support in the preparation of presentations (PowerPoint)

Coordination & Communication

• Organize meetings, including room bookings, equipment, and refreshments
• Act as a reliable point of contact for customers, building strong working relationships at all levels
• Manage emails and telephone calls, including responding on behalf of the Project Director when appropriate

Office & Resource Management

• Manage day‑to‑day office operations including reception of visitors, room allocation, post, invoices, and lunches
• Receive incoming materials and manage warehouse‑related coordination
• Support onboarding of new team members

Travel & Expense Management

• Arrange travel logistics including flights, hotels, and visas
• Manage expense reports using company e‑tools
• Support document administration (DA) and follow up on invoice payments

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type:​Experienced​