Global Planning and Performance

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Date: 26-Jan-2023

Location: Katowice

Company: Alstom

Req ID:201303 

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 70000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.




If you’re ambitious, driven and team-spirited, this is your opportunity to build a career as Project Planning Manager in Katowice, POLAND




  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Tracking and reporting project progress and performance against baseline schedule. 
  • Identifying critical activities.  
  • Follow up of project hours, work package control (MS Project, Primavera);
  • Maintaining project documentation in PTD, SharePoint, G-drive;
  • Writing official letters (together with PM and legal) to partners and customers;
  • Gate reviews planning and performing;
  • Assisting claim/contract manager by providing and gathering information about project schedule, milestones, delivery dates and costs;
  • Assisting PM in allocation of work packages between the roles and the day-to-day delegation of special tasks to the Project Core Team members in order to optimize the total project performance;
  • Notifying PM in case of delays, customer problems, extra spending, margin slippage, etc.;
  • Review the effort of the Project Core Team members related to the project execution;
  • Manage phone calls and correspondence (e-mail, letters, packages etc.) related to the projects and office
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Preparation of input data for budgets, forecasts, planning;
  • Coordination of Projects Execution;
  • Preparing necessary purchase requests and ensuring all subcontracts are in place;
  • Creating invoicing plan, initiating customer invoicing, follow up of invoice payment that often involves customer contact;
  • Project progress tracking that involves tight communication with subcontractors;
  • Follow up of project spending. Controlling all incoming invoices by matching them to relevant purchase orders or subcontracts;
  • Notifying program manager, MD in case of delays, customer problems, extra spending, margin slippage, etc. Providing PM with the information required for decision making.
  • Bid teams support & other tasks execution by request    



  • High school diploma or equivalent required;
  • Excellent knowledge of MS Office and office management software
  • Outstanding communication and interpersonal abilities
  • Comfortable handling confidential information
  • Microsoft Office
  • Microsoft Project
  • LV / EN / RU languages
  • Reliability and the ability to work well under pressure



We thank all applicants for their interest, however, only those under consideration will be contacted.





An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.


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