Administration Manager

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Date: 26-Jan-2023

Location: Jamaica, NY, US

Company: Alstom

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signaling and digital mobility solutions. Joining us means joining a truly global community of more than 75,000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.


Join us as Alstom, and you’ll be looking at a career-defining role based in New York.

An Administration Manager is responsible for managing human capital to ensure the proper skilled personnel are available to meet the timeline and scope of the project.


Day To Day Task:

  • Plan daily and long-term site coverage and labor requirements to ensure all project  and Alstom safety requirements are met.
  • Produce resource schedule to identify location of resources and provide daily reports, hours expended and project status.
  • Provide support to invoicing and billing for clarification on timesheets and or time slips.
  • Design and manage daily and long-term Spotter scheduling to ensure proper project coverage is executed.
  • Monitoring Spotter performance to ensure excellence and adherence to specified deadlines.
  • Collaborate with Developers, Alstom, OWC, PA Rail Ops and PA Redevelopment RDA to ensure work force scheduling will meet the business needs and timelines. 
  • Maintain a good working relationship with all stakeholders.
  • Track and report daily work hours and Key Performance Indicators, KPI as required by Alstom. 
  • Track inventory (uniforms, winter gear, PPE). 
  • Design and recommend procedures to improve project efficiencies.
  • Organize employee training including orientation, specialized training and maintaining each employees’ training record.
  • Ensure the work facility is safe, free of security issues and in compliance with all government regulations.
  • Ensure compliance with the company’s work health and safety policies, standards, and procedures.
  • Identify, acquire, and manage the spotter and resources needed for the successful completion of the projects by collaborating with 3rd party Project Management Office, internal and external stakeholders.
  • Compliance Onsite/Field Audit to confirm that personnel resources.




  • Education Requirements: HS Diploma or Relevant Work Experience
  • Language Ability: English, additional languages a plus
  • Traveling: NA

We thank all applicants for their interest; however, only those under consideration will be contacted.


An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.


Alstom is committed to creating a diverse environment and is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws.


Salary may be offered outside the advertised range based on years of experience and qualifications.


Effective 29 January 2021, Alstom completed the acquisition of Bombardier Transportation. This is a Bombardier Transportation Legal Entity Position - positions at Bombardier Transportation companies are all members of the Alstom Group.

Nearest Major Market: Queens
Nearest Secondary Market: New York City

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