Project Assistant

Req ID:531813 

• Create and track purchase request (PR) and ordering material (PO)
• Liaise regularly with the project team to gather information for the Project Manager
• Compile and prepare reports for project reviews
• Prepare meeting agendas, take minutes, and follow up on action items
• Provide support in the preparation of presentations (PowerPoint)

Coordination & Communication

• Organize meetings, including room bookings, equipment, and refreshments
• Act as a reliable point of contact for customers, building strong working relationships at all levels
• Manage emails and telephone calls, including responding on behalf of the Project Director when appropriate

Office & Resource Management

• Manage day‑to‑day office operations including reception of visitors, room allocation, post, invoices, and lunches
• Receive incoming materials and manage warehouse‑related coordination
• Support onboarding of new team members

Travel & Expense Management

• Arrange travel logistics including flights, hotels, and visas
• Manage expense reports using company e‑tools
• Support document administration (DA) and follow up on invoice payments

Documentation

• Support Installation and T&C Team during test procedure submittals and issue resolution
• Support Installation and T&C Team with test report creation, submittals and issue resolution

• Coordinate with documentation manager in tracking document approvals, transmittals, and document submissions.
• Ensure documents are properly version-controlled and archived