Bid Schedule and Performance Manager

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Date: 07-Jun-2022

Location: Hornell / St. Bruno, NY, United States

Company: Alstom

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Alstom’s products portfolio ranges from high-speed trains, metros, monorail, trams and e-buses to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. With Bombardier Transportation joining Alstom on January 29, 2021, the new Group’s combined revenue amounted to €15.7 billion for the 12-month period ended March 31, 20201. Headquartered in France, Alstom is now present in 70 countries and employs 75,000 people. www.alstom.com

JOB TITLE & JOB CODE

Title (Job code): Bid Schedule and Performance Manager 

 

PURPOSE OF THE JOB
  • Develop tender preparation schedules and track progress to ensure on time delivery of the offers
  • Responsible to develop and maintain the project schedule in the Tender phase and transfer it to the PrPM when the contract is won
  • Ensure that Bids and Tenders are prepared in accordance with the Alstom processes and tools
  • Monitor the performance of the Team and propose and support implementation of continuous improvements

ORGANISATION

Organisation structure (job belongs to):

Region/Product Line/Bids and Tenders

 

Reports directly to:

Head of NAM RSC Bids and Tenders

Other reporting to:

Not applicable

 

Direct reports:

None

Network & Links:

Internal

  • Tender Teams (Bid managers, Tender leaders, Bid sub-system managers, Bid Cost Managers, Tender Chief Engineers, Tender Operation Manager, Tender Sourcing Manager, etc.)
  • Tender Control (Central Team)
  • Ref Lib Managers
  • Project Planning Managers
  • Other functions/ Métiers: Project Management, Engineering, Finance, Operations, Sourcing, etc.

External

  • Customer / Partners / Other companies

MAIN RESPONSABILITIES

 

Schedule:

  • Analyse the schedule management requirements of the Customer (contractual tool, schedule structure, reporting constraints…),
  • Define tender preparation schedule and monitor until the submission of the tender,
  • Detail the tender schedule based on Reference Library templates, gap analysis, Metiers commitments, and PXO (Project Metiers organisation such as PIO / Project Industrial Organisation) tender strategy
  • Highlight the critical path and risks linked to the project schedule and propose the optimisation & mitigation actions,
  • Contribute with the project schedule to the project strategy in compliance with the contractual requirements,
  • Participate to the definition of the project schedule interfaces with the partners and the Customer,
  • Deliver on time all schedule deliverables down to the requested level,
  • Estimate the cost of Scheduling management effort.

 

Tender Performance:

  • Lead the New Alstom integration activities,
  • Develop and maintain Key Performance Indicators (KPI) to monitor and improve the Bids & Tenders team performance
  • Liaise with central Tender Control team (TPCP) and disseminate, after eventual adjustments, the Alstom tender processes in NAM RSC
  • Be the team trainer for processes and tools
  • Support the Bids & Tenders team members for the preparation of the different gates (BOR, WNG, TLW, QCDP, TRM, TTM, WLA)
  • Consolidate weekly report for the executive management
  • Record and follow-up weekly staff meeting actions
  • Prepare slides and organize dry runs for the monthly reviews with the NAM RSC Leadership Team

Performance measurements:

  • On-time delivery of all requested tender deliverables requested to fulfil RFP requirements,
  • On time delivery of schedule analysis for decisions by the Tender Team: critical paths for main milestones, planning risks, standard metrics measuring schedule robustness
  • List of potential gaps between project schedule defined in tender and Platform Reference Library schedule
  • On time delivery of the Tender performance deliverables (weekly report, monthly review slides, etc.)
  • Application of the standard tools and processes

 

 

MAIN REQUIRED COMPETENCES

Educational Requirements:

Mandatory:

  • Engineering or business degree

Desirable:

Experience

Mandatory:

  • 5-year experience in project scheduling
  • Project management, engineering and/or industrial background
  • Previous experience in bids & tenders' preparation

Desirable:

  • Knowledge of different scheduling tools (Primavera P6, Microsoft Project, PMS, etc.)
  • Alstom Tender processes

Competencies & Skills

  • Good overall knowledge of railway products and systems
  • Agility to juggle with schedules (internal and customer schedules) and simulation of various scenarios.
  • Forensic planning
  • Rigorous, structured and sense of anticipation
  • Good Communications and interpersonal skills, excellent team worker
  • Be able to challenge contributors and highly proactive in proposing solutions
  • Capability to summarize performance though key indicators
  • Process oriented
  • Capability to prepare and present comprehensive reports and slide decks
  • Comfortable in an international and a multi-cultural environment.

 

Position can be located in the U.S or in Canada


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