Bid Manager

Date: 05-Aug-2019

Location: Hornell, NY, United States

Company: Alstom

We create smart innovations to meet the mobility challenges of now and the future. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses, autonomous subways, signalling and digital mobility solutions. Joining us means joining a truly global community of 34 500 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

 

Alstom’s approach can be summarized in one word – “fluidity”.  Alstom is a global leader in passenger, freight and mining rail transportation, signalling, and infrastructure, and sets the benchmark for innovative and environmentally friendly technologies.  We are a global leader in the transportation sector, in the digital age. As a promoter of sustainable mobility, Alstom develops and markets systems, equipment and services for the transport sector. Alstom offers a complete range of solutions (from high-speed trains to metros, tramways and e-buses), passenger solutions, customised services (maintenance, modernisation), infrastructure, signalling and digital mobility solutions. Alstom is a world leader in integrated transport systems. The company recorded sales of €8.1 billion and booked €12.1 billion of orders in the 2018/19 fiscal year. Headquartered in France, Alstom is present in over 60 countries and employs 36,300 people. Visit www.alstom.com to learn more about our business.

 

 

Bid Manager

 

Overview:

She/He will be in charge of Bid Manager prepares winning bids according to Alstom internal Process in line with strategy and solutions in response to customer requirements and the Regions Bid Strategy. The person in charge ensures that all bids submitted are in line with the QCD (quality cost delivery) objectives and gives support to the Tender Leader up to the contract award.

 

Position in the organization:

The Bid Manager reports directly to the Rolling Stock Bids & Costing Director.

The job holder will liaise and work with the peers of the Tendering Network, with the Regions (Customer Directors), with Sourcing, Process Deployment, Quality, Safety, Finance and Transport Tender Control. Contacts are internal & external.

 

Performance Measurement/KPI’s

  • Hit rate
  • Note given by customer
  • Transport processes applied
  • Tender data re-used
  • Tender expenses under control

 

Specific responsibilities of the role: 

  • Short-term objectives:

For all tenders he/she is in charge of, the Bid Manager shall:

  • Guarantee the quality and accuracy of tender documentation
  • Deliver the tender on time to the Customer
  • Guarantee the submission to the clients (internal & external)
  • Guarantee the application of the Transport processes (Tendering, Finance, …) but also the implication of all units (international multi-site aspect) involved in the tenders
  • Guarantee a clear reporting in line with the Bids Department way of working and KPIs
  • Establish the tender budget, obtain validation from the Region and guarantee the mastering of expenses
  • Guarantee the reuse of tender data
  • Facilitate the smooth functioning of the tendering team
  • Guarantee the confidentiality of tender data

 

Medium-term generic objectives:

  • Contribute to build on return of experience in order to
  • Improve tender submission time 
  • Improve the reliability of costing
  • Improve re-utilisation of tender documents
  • Decrease the tender expenses

 

Responsibilities

  • Have a good understanding of the needs of the customer being tendered
  • Motivate and co-ordinate the internal resources and manage the conflicts of interests between internal/external players
  • Manage convincingly the gap between the specification and the offer
  • Build winning tenders in terms of schedule, technical compliance, competitiveness and differentiation according to Alstom and Tendering Process
  • Prepare a comprehensive tender and meet the deadlines and minimize the tenders costs
  • Manage the approval process according to Alstom Tendering Process
  • Participate in the negotiation process with the customer when necessary

 

 

PROFILE:

Desired Skills & Experience: 

  • 5 to 10 years experience in industrial, rail industry and/or telecom applications with at least 3 years experience of large information systems integration
  • Experience in international projects or bids and openness to multi-cultural environment
  • Vision of the 2 markets : transportation and information (customer expectation, technology breakthroughs, competition, business model)
  • Business oriented
  • Financial result-oriented
  • Strongly process-oriented
  • Key Knowledge Areas:

* Good understanding of technical/engineering issues, contracting, finance, product specifications, with at least 3 years experience within an industrial project team environment.

* Team management: to be able to liaise & motivate internal and external partners
* Strong analytical and synthesis skills.
* Good understanding of commercial risks (financial, legal, political...).

* Risk analysis skills & methods.

* Good level of abstraction to understand complex problems involving several technologies

* Understanding of and successful experience of working in a multi-cultural environment

* Understanding of and experience of working in a matrix organisation

  • Effective active listening and communication skills
  • Good communication and interpersonal skills
  • Reliability/stability
  • Credibility
  • Negotiation skills
  • Imagination and curiosity, as well as rigour and discipline (stick to deadlines)

 

Educational requirement: Engineering Degree (Master equivalent or above) in one or more of the following fields: Industrial Computer science, Telecom, Electrical, Electronics, Automation.

Language skills: Fluency in English. A second language will be a diferential.

Behavioural competencies: Effective active listening and communication skills, good communication and interpersonal skills, reliability/stability, credibility, learning fast, quick understanding of new technologies, focus on simple solutions to complex problems, focus on cost of solutions, negotiation (internal or with customers), Planning and Organizing.

We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.

 

Alstom offers competitive salaries, an excellent benefits package, and flexible work options, as well as a uniquely diverse and unified team of professionals. Our culture supports an environment where employees can continuously learn and gain professional growth through education, exciting projects and career mobility.  Alstom recognizes your achievements and excellent performance through various performance incentive, recognition and reward programs.  Our commitment is to you, the employee. Come work in an environment that is driven by integrity, innovation and visionary thinking.  Make switch to a new track and join Alstom today! 

 

Alstom abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

 

Accommodations for Applicants with Disabilities

Alstom provides reasonable accommodations and/or assistance to applicants with disabilities and disabled veterans (including but not limited to other protected veterans and individuals with known physical and mental limitations).  If you need a reasonable accommodation/assistance for any part of the application and/or hiring process, please note this in our online application.

 

Successful applicants will be required to undergo pre-employment drug testing for unauthorized substances. Marijuana and medical marijuana are considered unauthorized substances. Additionally, upon date of hire, applicants will be required to complete the U.S. Department Homeland Security's I-9 form confirming identity and authorization to work in the United States.

 


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