VIE- Project Documentation and Communications

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.

As VIE - Project PMO/Documentation/Communications, you will work within the Project Management team, ensuring the quality and on-time delivery of the project reports, documentation to Customer and official communications to project stakeholders, having a key role in supporting the key milestones of the project.

Main Responsibilities:

• Act as Single Point of Contact for Project communications.
• Single Point of Contact for Documentation and Communication tools (Project SharePoint etc), for Alstom internal and external stakeholders (Customer).
• With the guidance of the Project Management team, produce regular communications to project stakeholders (customer newsletter, suppliers newsletter, dashboards etc), pro-actively suggest improvemenets/ideas, pro-actively support the preparation of project events.
• With the guidance of the Project Documentation Manager (PrDM), have end-to-end responsibility for specific documentation workpackages/deliveries to the Customer. Responsibilities. include: track the status of the upcoming deliveries to the Customer, pro-actively check status with the document owners and cross-functional reviewers, support documents owners cleaning up and bringing the documents to a high level of quality, ensure consistency across documents and appendices, perform final formal review of the documents, update and maintain the Document tracker List, ensure that the final approved Versions of the documents are consistently released across all project databases and distributed to the relevant project stakeholders, promptly escalate delay risks to the PrDM.
• Development plan: be able to deputize for the Project Documentation Manager in key internal and Customer meetings.
• Support the Project Management team producing several weekly/monthly reports to Project Core Team and project stakeholders (management, Customer etc), collect and consolidate regular reporting from the project team, quality check, pro-actively gather missing data/information etc.
• Support the Project Management team producing quarterly updates of Project Communications Plan, Project Documentation and Training Plan, ensure consistency with Alstom processes and best practices, ensure distribution to all project stakeholders.
• Contribute to the return of experience (REX) and improvements, share best practices, documentation and communication templates etc.

Educational Requirements

Mandatory: Bachelor´s Degree in Engineering/Business Administration/Technical Diploma or similar

Experience

Mandatory: n/a

Desirable: experience in railway industry. Experience in project Communications / Documentation.

Competencies & Skills

• Very good command of written and spoken English.
• Agile with MS Office suite. Agile with IS&T tools and with large/complex volume of data or/and willing to constantly learn new tools and processes.
• Rigorous and structured attitude, strong sense of anticipation.
• Excellent communication and interpersonal skills.
• Strong and collaborative team player.
• Positive attitude, curiosity, high level of energy.
• Thriving in a dynamic, fast-paced environment with tight deadlines, comfortable delivering under pressure.
• Fast learner, at ease with complexity, can go the extra-mile.
• Ability and willingness to cooperate with a large, diverse team of stakeholders.
• Comfortable in a highly international and a multi-cultural environment.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’smobility. That’s why we value inquisitive and innovative people who are passionate about working together toreinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive andresponsible culture, where a diverse group of people are offered opportunities to learn, grow and advance intheir careers, with options across functions and geographic locations. Are you ready to join a truly internationalcommunity of great people on a challenging journey with a tangible impact and purpose?

We are acting

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.